Job Title

Procurement, Contract and Records Management Specialist Join the Corporate Services team in the Corporate Services division at Agricorp. The team works closely with representatives across the organization and with external vendors and service providers. As a specialist, you will provide effective sourcing and procurement of common and specialized goods and services, serve as the subject matter expert for the records management program, and ensure compliance with corporate policies and the Ontario Public Service (OPS) Procurement Directive and related legislation. Responsibilities Effectively interact professionally with all levels of the agency and the community. Provide diligent procurement of goods and services for clients at all organizational levels. Review and analyze client scope of work, source vendors, participate in discovery and decisionmaking processes, approve purchases within delegated limits, and coordinate approvals for larger procurements. Respond to client purchase requests, work with stakeholders to develop specification documents, and maintain a record of all procurement activities and service provider agreements. Oversee recordsmanagement and retention policy and procedures, advise on proper use, and interpret the policy, procedures and directives. Consult with clients to clarify needs and modify specifications as needed for requested products or services, supporting procurement processes such as goods and services purchasing and service tenders. Maintain working relationships with vendors, provide input into preferred vendor lists and vendors of record, and respond to external vendor inquiries. Assist and support client/vendor relations over contract performance, including financial and technical aspects. Provide professional expertise, technical assistance, procurement training and support to clients. Expedite outstanding purchase orders to ensure delivery requirements are met. Provide input into vendor selection through sourcing strategies, coordinating RFP bidding, and discovering processes for other departments and divisions. Maintain a high level of knowledge of Agricorp policies, practices and directives, including the OPS Procurement Directive and the Ministry of Government and Consumer Services Corporate Policy on Recordkeeping, to provide timely and accurate information and support to clients requesting goods, services and recordsmanagement assistance. Employment Details Job status: 19month contract (existing vacancy) Salary: $37.54/hour $44.16/hour Work status: Full time in office Location: Guelph, Ontario Qualifications Degree or diploma in business or public administration, or 24 years of publicsector procurement experience (or a combination). Demonstrated experience preparing and negotiating purchase orders, including RFPs and RFSs. Exceptional customerservice skills. Highly motivated team player experienced in a collaborative environment. Working knowledge of the OPS Procurement Directive and related national and international trade agreements. Proficient computer literacy in MS Office products, Adobe Acrobat Pro, and SAP Concur. Enrollment in or completion of the Ontario Public Buyers Associations Principles of Effective Public Purchasing certificate program is an asset. Records and Information Management certification from an accredited college or university is an asset. Key Competencies Attention to detail conscientious, accurate, and thorough. Achieving quality results focuses on managing self to achieve highquality results while managing risk. Initiative identifies and addresses situations and issues proactively, seizing opportunities. Planning and organizing develops, implements, evaluates, and adjusts plans to reach goals while optimizing resources. Client focus provides service excellence to internal and external clients. Critical judgment, decisionmaking and problemsolving uses critical judgment to solve problems of varied complexity and risk. Influence influences, convinces, and gains support from others. #J-18808-Ljbffr