Position Overview The Executive Assistant provides high-level administrative and strategic support to the President, while also supporting four Senior Vice Presidents and interacting regularly with Executive Vice Presidents. This role is central to the effective operation of the Office of the President, requiring exceptional judgment, discretion, organizational skill, and the ability to manage complex priorities across a senior leadership team. Serve as the primary point of contact for the Presidents office, managing interactions with internal and external stakeholders. Coordinate closely with Executive Vice Presidents to manage requests for the Presidents time and attention, ensuring appropriate prioritization and preparation. Facilitate the flow of information to and from the President, ensuring issues requiring consideration are clearly framed, welldocumented, and addressed in a timely manner. Provide executivelevel administrative support to four Senior Vice Presidents, including calendar coordination, meeting preparation, travel arrangements and followup. Manage the Presidents calendar, balancing priorities, internal leadership needs, external commitments, and personal obligations. Assess and prioritize meeting and briefing requests, exercising sound judgment and diplomacy. Coordinate scheduling across multiple senior leaders to enable efficient decisionmaking and alignment. Prepare briefing materials, agendas, and background documentation in advance of meetings. Establish and maintain office systems and processes for correspondence, records, meeting materials, and followups. Track action items and decisions arising from meetings, ensuring appropriate followthrough and accountability. Manage all aspects of the Presidents travel arrangements, including flight, ground transportation, accommodations, itineraries, and required documentation. Act as a trusted liaison between the President, SVPs, EVPs, and other stakeholders. Handle highly sensitive, confidential information with absolute discretion. Ensure consistency, professionalism, and responsiveness in all communications issued from the Office of the President. Anticipate and resolve travelrelated issues proactively What You Will Bring Minimum of 710 years of progressive experience providing executivelevel support to a President, CEO, or equivalent senior leader. Demonstrated experience supporting multiple senior executives simultaneously in a complex organizational environment. Proven ability to manage highly complex calendars, competing priorities, and confidential matters with discretion and sound judgment. Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and related office productivity tools. Experience coordinating domestic and international travel, including multicity itineraries and executivelevel logistics. Strong written and verbal communication skills, with the ability to draft clear, professional correspondence and briefing materials. Executive presence and professionalism. Confidentiality and discretion. Proactive problem solving. Strong coordination and followthrough. Ability to operate effectively in a fastpaced, complex environment. Must be eligible to meet requirements for Canadian Controlled Goods Program (CGP), U.S. International Traffic in Arms Regulations (ITAR) and Canadian government security clearances. What We Will Do For You All IMP''s benefits become effective on your first day of work, regardless of your position. Employees are entitled to 3 paid personal days and 12 statutory holidays per year. We offer a comprehensive Benefits Package, including RRSP Program, Tuition Reimbursement Program, Long Service Awards, Volunteer Grant Program, Scholarship Program, and more! IMP is committed to Employment Equity and our goal is to be a diverse workforce that is representative at all job levels. We welcome applicants from Indigenous People, Visible Minority Groups, Persons with Disabilities and Women in occupations or positions where they are underrepresented. If you are a member of one of these equity groups, you are encouraged to self identify on either your cover letter or resume. #J-18808-Ljbffr
Job Title
Executive Assistant