Job Title

Now Hiring: Administration CoordinatorLocation: Windsor, ONEmployment Type: Contract; Full-Time, 12 months (potential to extend)Organization: WindsorEssex Community Foundation (WECF)Application Deadline: May 8, 2026 at 4:00 PMSalary: $55,000 per year plus benefitsAre you a detail-oriented administrator with a passion for community building and philanthropy? Do you thrive in a dynamic environment where you can make a meaningful impact every day?The WindsorEssex Community Foundation is seeking a highly organized and proactive Administration Coordinator to support the day-to-day operations of our organization. This role is central to ensuring smooth internal processes, effective coordination across programs, and strong administrative support for the entire team.The Administration Coordinator works closely with the Executive Director and supports all staff and initiatives. This is an ideal opportunity for someone who thrives in a dynamic environment, enjoys variety in their work, and is passionate about contributing to meaningful community impact.Why Join Us?Youll play a key role in shaping the future of philanthropy in Windsor & Essex County, working alongside a dedicated team committed to making a lasting impact.About the RoleReporting to the Executive Director or designate, the Administration Coordinator will:Administrative and Operational SupportOversee daily office operations, ensuring efficient systems and an organized work environmentMaintain and update databases and filing systems with a high level of accuracy and confidentialityPrepare, edit, and format documents, reports, presentations, and correspondenceCoordinate internal workflows, timelines, and documentation across team projectsSupport financial administration, including invoice tracking, expense reconciliation, and basic budget monitoring.Program and Event SupportProvide administrative and logistical support for programs and initiativesAssist in planning and coordinating meetings, events, and community activitiesSupport program tracking and evaluation through record-keeping and reportingCommunications and CoordinationPrepare and distribute internal and external communications materialsMaintain and update the Foundations website and digital platformsSupport communications campaigns and outreach effortsAct as a first point of contact for general inquiries, ensuring timely responsesOrganizational Systems and ProcessesPrepare and distribute internal and external communications materialsMaintain and update the Foundations website and digital platformsSupport communications campaigns and outreach effortsAct as a first point of contact for general inquiries, ensuring timely responsesQualifications & SkillsPost-secondary education in a relevant field with a minimum of 3 years experience in an administrative, coordination, or office management roleStrong organizational and time management skills, with exceptional attention to detail and accuracyAbility to manage multiple priorities, meet deadlines, and work independentlyExcellent written and verbal communication skills, with strong interpersonal and relationship-building abilitiesExperience supporting multiple stakeholders; nonprofit or philanthropic experience is an assetExcellent technical proficiency in Microsoft Office and experience with database/CRM systemsDexterity with tools such as WordPress, MailChimp, Canva, or Adobe Creative Suite is an assetExperience with financial administration or bookkeeping is preferredComfortable learning new technologies and improving systems and processesHow to ApplyPlease submit your resume and a cover letter addressed to , addressed to Lisa Kolody, Executive Director, by no later than 4:00 PM on May 8, 2026. Only those selected for an interview will be contacted. We thank all applicants for their interest.The WindsorEssex Community Foundation is an equal opportunity employer.We welcome applications from all qualified individuals and strive to reflect the diversity of our community in our hiring practices.