Job Title

Senior Program Specialist Full-time | Calgary, AB | Primarily In-OfficeThe Independent Power Producers Society of Alberta (IPPSA) convenes power producers and stakeholders to create opportunities for dialogue, collaboration, and education.IPPSA is looking for a highly capable and proactive Senior Events & Administration Specialist to support the execution of our events, member services, and core operations.This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and is comfortable working independently to solve problems and keep initiatives moving forward. You will play a key role in delivering IPPSAs annual conference and member events while supporting the organization's day-to-day operations.This is not a purely administrative role, we are looking for someone who takes ownership, exercises judgment, and can execute with minimal supervision.his position is based primarily in our downtown Calgary office, with some flexibility to work remotely when appropriate. During peak times, including the annual conference and other major events, increased on-site support and occasional travel will be required.We are looking for someone who is excited not only to contribute immediately, but also to grow with the organization. This position offers meaningful responsibility, opportunities for mentorship, and room to develop into a broader leadership role over time.What Youll DoConference & Event ExecutionIndependently coordinate and execute IPPSAs annual conference and member events (luncheons, receptions, webinars, roundtables)Manage event logistics including venues, vendors, speakers, sponsors, and timelinesDevelop and maintain detailed run-of-show documents and event plansTroubleshoot and resolve issues in real time during event executionSupport post-event reporting, surveys, and sponsor follow-upsMembership & AdministrationMaintain and improve the accuracy of member and event data within the AMS/CRMManage event registration processes and communicationsSupport member communications and outreach using AMS/CRM toolsAssist with reporting on event participation and member engagementAdministration & OperationsCoordinate logistics for board and committee meetings (scheduling, materials, minutes)Track action items and ensure timely follow-upSupport financial administration processes (invoicing, expense tracking, coordination with bookkeeping)Manage relationships with vendors and service providersMaintain organized systems, documentation, and workflows across the organizationCoordinate website and app updates with event details, schedules, and session information.Who Were Looking ForExperience5 years of experience in event coordination, operations, or administrative rolesExperience supporting or executing conferences, corporate events, or member-based programmingExperience working with AMS/CRM systems or databasesCore CompetenciesStrong problem-solving ability: Can assess situations, identify solutions, and act without step-by-step directionHigh level of ownership: Takes responsibility for outcomes and follows through reliablyOrganization & execution: Able to manage multiple timelines, details, and priorities simultaneouslyAdaptability: Comfortable working in a dynamic environment with shifting prioritiesProfessional communication: Clear, responsive, and confident in dealing with stakeholdersTechnical SkillsProficiency in Microsoft Office applications, including Word, Outlook, and Excel.Familiarity with AMS or CRM platforms, email marketing tools and social media channels is an asset.What We OfferA full-time hours per weekA primarily in-office role with some flexibility when appropriateMeaningful responsibility and the opportunity to make a visible contributionMentorship, learning, and room for professional growthA collaborative and supportive team environmentAccess to a free on-site gym and tenant lounge in our downtown Calgary officeThe opportunity to help shape events and member experiences in Albertas power sectorCompensation commensurate with experienceWhy Join IPPSABe part of a respected industry organization with strong member engagementWork in a collaborative, professional environment with meaningful impactGain exposure to high-profile industry events and stakeholdersHow to ApplyPlease send your resume to by Monday May 11, 2026 with the subject line Senior Program Specialist Application.While we do not require a cover letter, please include a few short points about: An event, project, or process you helped organize or improveA system or tool you introduced or made more effectiveWhy this role interests you at this stage in your careerApplications that do not include this response will not be considered. All applications will be reviewed by our team. We do not use AI screening tools to assess candidates.IPPSA values diversity in its workforce and equal access to opportunity. All inquiries and applications will be handled with the highest level of confidentiality.IPPSA thanks all applicants; however, only those selected for an interview will be contacted.