Job Title

Overview Reporting to the Accounts Payable Manager, the Accounts Payable Representative is responsible for processing rent, utilities, recurring payables, telephone, expense claims, petty cash requisitions, and maintaining accurate vendor records. This position is also responsible for negotiating to reverse late penalties from suppliers, protect the company from fraudulent exposures, and minimizing duplicate payments. Summary: Reporting to the Accounts Payable Manager, the Accounts Payable Representative is responsible for processing rent, utilities, recurring payables, telephone, expense claims, petty cash requisitions, and maintaining accurate vendor records. This position is also responsible for negotiating to reverse late penalties from suppliers, protect the company from fraudulent exposures, and minimizing duplicate payments. Key Duties & Responsibilities Enter and maintain new vendors, process employee reimbursements, enter data in UCM tool, process rent, utilities, recurring payables, petty cash requisitions and vendor invoices in Oracle Accounts Payable Sort, date stamp and distribute the Accounts Payable department incoming mail on a daily basis; seal, post and disburse all outgoing mail File paid invoices according to the various filing categories in the AP mailroom cabinets and this has to be done within the established time frame Perform cheque runs as per Accounts Payable cheque run schedule and transmit the EFT file to the bank as necessary Respond to all AP inquiries within 24 hours and ensure that established quality and quantity measures are met Analyse data for vendors to ensure that required documentation is received for insurance and ensure controls are adhered to avoid duplicate vendors in the system Minimise fines and penalties charges to suppliers by negotiating to reverse any penalties Ensure that controls and documentation are in place and adhered to, for cheque runs so as to minimize on duplicate payments and fraud Other duties as assigned Qualifications MINIMUM EDUCATION : High school completion plus a specialized technical or business course JOB-RELATED EXPERIENCE : More than one year up to three years Knowledge & Skills Effective team building skills incumbent must be able to interact effectively with BGIS Team Members Excellent at planning and organizing to meet all deadlines Strong analytical and problem solving skills to be able to detect discrepancies in payments Flexible and adaptable to a fast paced work environment Customer oriented Understand software applications and apply to perform daily tasks Excellent oral and written communication to deal effectively with BGIS customers and Team Members Licenses and/or Professional Accreditation None required This is a contract, full time position with a salary range of $44,303 - $52,121 per annum. The starting salary will be based on the successful candidates competencies, including but not limited to experience, education and performance related to this role. About Us We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy. About The Team BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments. At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success. BGIS is an equal opportunity employer, and we welcome you to apply for a position with us. If you require accommodation during the recruitment process, please contact us at . Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant''s accessibility needs due to disability. #J-18808-Ljbffr