Job Title

Position: Receptionist Job Type: Full Time Location: Okotoks, AB Overall Statement of Responsibility: TheThe Receptionist is responsible for providing superior customer service to co-workers, callers, and visitors to the Okotoks office. This position includes responsibility for reception/general clerical support; shipping/receiving; facilities administration; special office projects including support to GuestTek and all of its subsidiaries/businesses . The ideal candidate thrives in a fast-paced shared service environment, demonstrates strong multitasking abilities, and delivers a consistently professional experience. Key Responsibilities: Reception/General Clerical - Handle switchboard phone system, screen, and direct all incoming calls - Greet and direct visitors to the office. - Schedule meeting room bookings, arrange coffee and lunches etc. - Provide clerical support to executives and managers when needed. - Assist HR and Marketing with all events - Maintain employee contact lists. Finance - Coordinate and process fuel sales transactions, including collecting payments and maintaining accurate records. - Prepare and reconcile daily cash receipts and ensure timely deposit of funds in accordance with company procedures. - Process and prepare deposits, including operating the deposit check scanner to ensure accurate and timely recording of payments. - Maintain accurate financial documentation and filing systems, ensuring all records are organized and audit-ready. Shipping/Receiving - Collect and distribute mail, manage postage meter operation, handle incoming and outgoing courier packages. - Drop outgoing mail in post box - Ensure all shipping documents are correctly completed. - Review courier invoices. HR Support - Support HR with coordination of employee tenure gifts and recognition programs. - Assist in planning and executing internal events and celebrations. - Help organize logistics for company events, including setup, communication, and vendor coordination. Marketing & Executive Support - Provide administrative and coordination support to the Marketing Department as needed. - Assist Executives with scheduling, meeting coordination, and documentation support. - Help coordinate logistics for presentations, meetings, and stakeholder engagements. Facilities Administration - Order office supplies, including pantry supplies - Conduct supply inventories and audit vendor invoices and deliveries for accuracy - Help with assignment and maintenance of office furnishings - Work with department managers/IT team to ensure offices/desks are prepared if needed, and equipment shipment is delivered/received. - Tidy and maintain stationary room, meeting rooms and kitchens. - Other duties as assigned. Qualifications: - Must have a minimum of 1-2 years experience in Reception and Office administration. - Must have strong experience with shipping internationally via courier. - Intermediate to senior skills in Microsoft Word, Excel, and Outlook. Personal Attributes: - Excellent written and verbal communication skills. - Strong organizational skills. - Professional, outgoing, energetic. - Flexible and adaptable. - Detail oriented. - Ability to work under pressure in a fast paced environment