Job Title

Executive AssistantIn-person | Full-time | MondayFriday 8am-4pmLocation: Meaford, ONSalary: $50k-$60k+ (open to discussion based on experience)Compensation & BenefitsStable, full-time opportunity with a growing companyClose-knit, collaborative team environmentHealth benefits, health spending account Vacation OverviewWe are seeking a highly organized and proactive Executive Assistant to support the CEO in a fast-paced, growing business. This role is critical in ensuring the CEOs day-to-day operations run smoothly, while helping manage priorities, communications, and key initiatives.Youll act as a trusted partner, handling both business and personal tasks with discretion, efficiency, and strong attention to detail.Key ResponsibilitiesCalendar & Schedule ManagementManage and coordinate the CEOs calendar, balancing business and personal commitments Ensure all meetings are properly scheduled with relevant details and materials Email & Communication ManagementMonitor and prioritize inbox communications Flag key items and respond on behalf of the CEO where appropriate Meeting & Travel CoordinationOrganize meetings, prepare agendas, and ensure follow-ups Coordinate all travel arrangements including flights, accommodations, and transportation Administrative & Operational SupportReview invoices and assist with administrative process improvements (e.g., SOP updates) Track expenses and support basic financial oversight Project & Task ManagementTrack ongoing projects, deadlines, and deliverables Prioritize tasks based on business impact and strategic goals Stakeholder & Team CommunicationAct as a liaison between the CEO and internal/external stakeholders Ensure clear, timely communication across teams Personal & Executive SupportManage personal appointments and tasks Handle purchasing (business and personal), ensuring accuracy and approvals Problem SolvingAnticipate challenges and proactively resolve issues before escalation Qualifications3+ years of experience as an Executive Assistant or in a similar role Strong organizational, multitasking, and time management skills Excellent written and verbal communication Tech-savvy with experience using calendar tools, project management platforms, and Microsoft Office or similar High level of discretion and professionalism when handling confidential information Key Traits for SuccessProactive and solutions-oriented Detail-driven with strong follow-through High emotional intelligence and professionalism Strong sense of ownership and accountabilityAI-enabled tools may be used to sort applications based on job-related criteria. All AI generated results are vetted by our team and the decision of which candidates move forward is always made by a human.