Job Title

Role OverviewThe Executive Assistant provides administrative, coordination, and information-gathering support to the President. This role focuses on meeting logistics, calendar management, executive documentation, presentation preparation, and supporting leadership with data and materials required for decision-making.This is a mid-level Executive Assistant role. The focus is on execution, organization, and follow-through rather than independent executive judgment or strategic decision-making.Key ResponsibilitiesCalendar & Meeting Coordination- Manage the Presidents calendar for executive meetings, off-site sessions, and internal reviews- Coordinate meeting logistics including room bookings, catering/lunches, and meeting materials- Ensure meetings are scheduled with clear agendas and appropriate preparationMeeting Support & Follow-Up- Attend executive and off-site meetings as required- Take structured meeting minutes and notes- Prepare and send follow-up emails outlining action items and next steps- Track follow-ups and support accountability across participants- Occasional office administration supportExecutive Summaries & Presentations- Gather information from management and department leaders- Prepare executive summaries, briefing notes, and PowerPoint presentations- Format content into clear, professional, executive-ready materials- Townhall preparationsResearch & Data Support- Conduct research and summarize findings for leadership review- Compile and consolidate data from multiple sources into clear summaries- Support leadership reporting by packaging information in accessible formatsERP & Dashboard Coordination- Work with departments to ensure information is captured in ERP systems and dashboards- Read and interpret dashboard data- Identify gaps or inconsistencies and follow up with relevant teamsTools & Technology- Daily use of Microsoft Outlook, Word, Excel, PowerPoint, and Teams- Strong Excel skills including tables, filters, basic formulas, and summaries- Comfortable learning new systems and toolsQualifications & Experience- Minimum 4 years of experience in an Executive Assistant or similar administrative support role- Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams)- Highly organized with strong attention to detail- Clear written and verbal communication skills- Comfortable working with multiple departments and senior stakeholders