Job Title

Executive Assistant In-person | Full-time | MondayFriday 8am-4pm Location: Meaford, ON Salary: $50k-$60k+ (open to discussion based on experience) Compensation & Benefits - Stable, full-time opportunity with a growing company - Close-knit, collaborative team environment - Health benefits, health spending account - Vacation Overview We are seeking a highly organized and proactive Executive Assistant to support the CEO in a fast-paced, growing business. This role is critical in ensuring the CEOs day-to-day operations run smoothly, while helping manage priorities, communications, and key initiatives. Youll act as a trusted partner, handling both business and personal tasks with discretion, efficiency, and strong attention to detail. Key Responsibilities Calendar & Schedule Management - Manage and coordinate the CEOs calendar, balancing business and personal commitments - Ensure all meetings are properly scheduled with relevant details and materials Email & Communication Management - Monitor and prioritize inbox communications - Flag key items and respond on behalf of the CEO where appropriate Meeting & Travel Coordination - Organize meetings, prepare agendas, and ensure follow-ups - Coordinate all travel arrangements including flights, accommodations, and transportation Administrative & Operational Support - Review invoices and assist with administrative process improvements (e.g., SOP updates) - Track expenses and support basic financial oversight Project & Task Management - Track ongoing projects, deadlines, and deliverables - Prioritize tasks based on business impact and strategic goals Stakeholder & Team Communication - Act as a liaison between the CEO and internal/external stakeholders - Ensure clear, timely communication across teams Personal & Executive Support - Manage personal appointments and tasks - Handle purchasing (business and personal), ensuring accuracy and approvals Problem Solving - Anticipate challenges and proactively resolve issues before escalation Qualifications - 3+ years of experience as an Executive Assistant or in a similar role - Strong organizational, multitasking, and time management skills - Excellent written and verbal communication - Tech-savvy with experience using calendar tools, project management platforms, and Microsoft Office or similar - High level of discretion and professionalism when handling confidential information Key Traits for Success - Proactive and solutions-oriented - Detail-driven with strong follow-through - High emotional intelligence and professionalism - Strong sense of ownership and accountability AI-enabled tools may be used to sort applications based on job-related criteria. All AI generated results are vetted by our team and the decision of which candidates move forward is always made by a human.