Job Title

Executive Assistant to the Chief Financial Officer Reference: #2026-60 Department/Section: Corporate Services Employment Status: Permanent Full Time Location: 5310 Explorer Drive, Mississauga Hours of Work: 37.5 hours/week; Monday to Friday Work Mode: Hybrid (2 Days Per Week) Salary Range: $62,459-$74,170 per year Key Accountabilities Provide proactive, high-level administrative support to the CFO, ensuring efficient day-to-day operation of the executive office. Serve as a key point of contact for internal and external stakeholders, exercising sound judgement, discretion, and professionalism. Support additional members of the Finance leadership team as required. Manage complex executive calendars, including scheduling across competing priorities, multiple stakeholders, and time-sensitive commitments. Prepare agendas, coordinate meetings, and take accurate, well-structured minutes with clear action items and follow-ups. Coordinate leadership meetings, planning sessions, and working groups. Prepare, format, and edit high-quality executive materials, including PowerPoint presentations, Word documents, reports, and briefing notes. Ensure a high degree of accuracy, consistency, and professionalism across all written and presentation materials. Maintain strict version control, document tracking, and records management standards. Assist with preparing reports, summaries, and materials requiring executive review or approval. Track deliverables, deadlines, and action items to ensure timely follow-through. Support special projects and ad hoc initiatives as requested by the CFO. Handle sensitive and confidential information with discretion, integrity, and sound judgement. Represent the CFOs office with professionalism, diplomacy, and credibility at all times. Qualifications Minimum 57 years of progressive Executive Assistant experience, with direct experience supporting a CFO, C-suite executive, or equivalent senior leadership role. Post-secondary education in Business Administration, Office Administration, or a related field, or equivalent experience. Demonstrated experience managing complex calendars, executive correspondence, and senior-level meeting coordination. Advanced technical proficiency in Microsoft Office, including PowerPoint, Word, and Excel (basic to intermediate reporting and data support). Proven experience preparing agendas, taking detailed and accurate minutes, and tracking follow-ups. Exceptional attention to detail with the ability to maintain accuracy in a fast-paced, high-volume environment. Experience supporting Finance executives or leadership teams is an asset. Experience working in a complex, regulated, or public sector environment is an asset. Strong organizational skills with the ability to manage competing priorities confidently and calmly. Excellent written and verbal communication skills. High level of discretion, professionalism, and maturity when handling confidential matters. Proactive, resourceful, and solutions-oriented. Comfortable working independently while collaborating closely with senior leaders and peers. Benefits Comprehensive Health, Dental and Vision Benefit Plan. 24/7 Employee and Family Assistance Program. Premium Defined Benefits Pension Plan with Automatic Enrollment. Three Paid Personal Days (Pro-Rated for Year1). Accrued vacation time starting at three weeks per year. Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions, and more. Tuition reimbursement and opportunities for learning and development. Equal Opportunity Employer Ornge encourages applications from candidates identifying as a member of a traditionally underrepresented group, including First Nations,Mtis,Inuit,urban Indigenous peoples; Francophone persons; Black and racialized persons; members of2SLGBTQIA+ communities; and persons with disabilities. Contact for accommodations: #J-18808-Ljbffr