Job Title

The Media Clerk is a critical support role focused on administrative excellence, financial rigor, and project management discipline in support of client service and media planning teams. This role ensures the financial health, operational accuracy, and smooth execution of media accounts by managing processes, documentation, budgets, and workflows.The ideal candidate is highly organized, detail-oriented, comfortable working with numbers, and motivated by enabling teams to perform at their best through strong operational foundations.KEY RESPONSIBILTIESFinancial Health & Account Rigor:Support the financial integrity of assigned accounts by tracking media spend against approved budgets and plansMaintain accurate budget trackers and flag discrepancies, risks, or overspend earlySupport monthly and quarterly financial processes including billing control reports (BCRs), accruals, and reconciliationsPartner closely with Finance to ensure timely invoicing, payments, and issue resolutionMaintain organized financial documentation to support audits, compliance, and transparencyAdministrative & Client Service Support:Provide day-to-day administrative support to client service and media planning teams across multiple accountsMaintain accurate account documentation including scopes, approvals, trackers, and internal recordsSupport campaign setup and maintenance in internal systems and toolsAssist with onboarding new accounts, vendors, and campaigns from an operational standpointServe as a reliable coordination point to ensure information is current, accurate, and accessibleProject Management & Workflow Support:Track campaign timelines, deliverables, and dependencies across accountsSupport structured project management by monitoring task completion and following up on deadlinesMaintain workflow tools, trackers, and status documents to support team visibility and accountabilityAssist in identifying process gaps or inefficiencies and support continuous improvement initiativesReporting & Data Integrity:Ensure accuracy and consistency of data across internal systems, trackers, and reportsSupport preparation and quality assurance of internal and client-facing status, financial, and performance reportsMaintain reporting standards and ensure documentation is audit-readySKILLS & QUALIFICATIONSStrong interest in operations, financial management, and administrative excellence within a media or professional services environment High comfort level working with budgets, numbers, and financial controls Highly organized with strong attention to detail and follow-through Ability to manage multiple priorities in a fast-paced environment Clear communicator who collaborates effectively with Client Service, Planning, and Finance teams Proficiency in Microsoft Excel (tracking, reconciliations, analysis) and PowerPoint (documentation, reporting) Prior experience in a media agency, marketing, or client services environment is an asset but not requiredAdditional Information:This role represents an active vacancy at Havas. You will be joining a collaborative, growth-oriented environment where ideas are encouraged and career development is supported. The base salary for this position is CAD $45,000.Havas uses artificial intelligence-enabled tools to support certain aspects of the recruitment process. All hiring decisions are made by our recruiting and hiring teams.