Job Title

Job Title: Governance and Operations Specialist (Full-Time, Term Position 10 Months)Location: Hybrid (Techsploration Office, 800A-6 Windmill Rd., and Remote)Start Date: May 25, 2026End Date: March 31, 2027About TechsplorationTechsploration is a Nova Scotia-based not-for-profit organization that empowers young women and gender-diverse youth (Grades 912) to explore careers in science, engineering, technology, and skilled trades (SETT)fields where they remain underrepresented.In addition to our core program activities, Techsploration is currently advancing critical organizational capacity-building work to strengthen our governance, modernize operations, and support sustainable growth aligned with our 20262030 Strategic Plan.The OpportunityWe are seeking a Governance and Operations Specialist (Specialist) to play a central role in implementing a major governance modernization initiative.Over the past 18 months, Techsploration has worked with governance consultants to conduct a comprehensive governance audit and develop a suite of new and updated materialsincluding revised by-laws, governance policies, operational policies, and HR frameworks. We now require dedicated capacity to move these draft materials through review, approval, and full implementation, and to build the supporting materials and systems needed to sustain them.NOTE: The governance consultants who created these draft materials will still be working with Techsploration to complete the final revisions of all draft policies in the coming year. As part of their role, the Specialist will serve as the intermediary, facilitating the internal review, feedback, revision and approval process between the Executive Director, Governance Committee, Board of Directors, and consultants.This role will be reporting to the Executive Director but will also involve working closely with the Director of Operations, who oversees all operational and HR policies.Key Responsibilities1. Governance Project Planning & CoordinationOrganize, coordinate and project manage the governance modernization project. This work includes, but is not limited to:Creating a workplan for the overarching project, including the review, approval and implementation of all policies, striking of new committees, and the creation/roll out of all supporting materials and systems,Tracking progress, ensuring strong lines of communication, and ensuring timely movement of materials through review, approval and implementation processes, andContributing to large scale change management thinking and planning in support of the project.2. Review/Approval CoordinationFacilitate the review, revision, and approval process of all governance project policies and related materials, including three draft policy manuals: the Governance Manual, Operations Manual, and HR Manual. This work includes, but it not exclusive to:Planning out the document review process, such as how to handle version controls and capturing feedback,Scheduling and organizing staff, committee and Board meetings, preparing meeting agendas and materials, and capturing meeting minutes,Soliciting and gathering internal feedback on draft policies (senior staff, Governance Committee and Board of Directors, etc.). Document feedback and liaise with the Governance Consultants who are under contract to complete the final round of revisions for each draft policy,Drafting supporting materials as needed, andFacilitating additional review and approval meetings/correspondence as needed.3. Policy & Systems ImplementationCoordinate and support the implementation of newly approved governance, operational, and HR policies and related materials. NOTE: there are a significant number of related materials for this project. This includes, but is not limited to:Developing tools, templates, systems and documentation to support policy adoption and/or to meet policy requirements (for example, emergency response plan templates, and a Board Onboarding Guide),Coordinate training and orientation for staff on new policies and procedures,Creating processes to support ongoing monitoring and continuous improvement.4. Organizational Compliance & InfrastructureEnsure Techsploration has systems and documentation in place to enable compliance. This includes, but is not limited to:Build and maintain structures that enable efficient communication and tracking of compliance across governance and operations,Support the Executive Director and Director of Operations in embedding new practices organization-wide, andEnsure documentation is clear, accessible, and aligned with best practices.5. Committee RevitalizationModernize and improve the effectiveness of new and existing Techsploration Committees. This includes, but is not limited to:Coordinate and facilitate the creation of at least three new governance committees, including supporting work to recruit new committee members, and creating annual committee workplans.Support existing committees with work reviewing terms of reference, revitalizing membership, establishing annual committee workplans and other activities that improve the functionality and impact of the committees.Create materials, templates, and systems that will improve the impact and efficacy of Techsplorations committees.Who You AreYou are highly organized, systems-minded, self-driven, and passionate about strengthening organizations from the inside out. You thrive in environments where you can bring structure, clarity, and momentum to complex, multi-phase initiatives.Qualifications & ExperienceExperience in governance, operations, policy development, or organizational development (non-profit experience is a strong asset)Strong project management and coordination skillsExperience working with Boards of Directors and/or committees is an assetAbility to interpret and operationalize policies and frameworksExcellent communication and facilitation skillsStrong attention to detail and ability to manage multiple prioritiesExperience supporting organizational change and implementation processesDue to in-office requirements, candidates must reside within the Halifax Regional Municipality (HRM) or in nearby communities within commuting distanceWhat We OfferTwo weeks of vacation (calculated on an annual basis), plus paid time off over the Christmas holidayReimbursements of pre-approved expenses incurred during required travelProvided laptop and all required softwareTechsploration is located within Mikmaki, the ancestral and unceded territory of the Mikmaq People. We are committed to and value diversity and inclusion. We encourage applications from all qualified candidates including members of racially visible communities, persons with disabilities, Indigenous persons, African Nova Scotians, and members of the 2SLGBTQ+ community. Applicants wishing to disclose any personal details related to equitable or inclusive hiring are encouraged to do so in their application.Why Join Us?At Techsploration, you will join a dedicated and mission-driven team working to expand opportunities for young people. As a Governance and Operations Specialist, youll play a key role in strengthening organizational effectiveness by improving processes, supporting governance frameworks, and enhancing operational systems. We offer a collaborative environment where your ideas for streamlining workflows, advancing digital tools, and improving accountability will be valued and put into practice. This is a unique opportunity to apply your expertise in governance and operations to a meaningful cause while helping shape the organizations long-term sustainability and impact.APPLICATION INSTRUCTIONS To apply, please submit your cover letter and resum via LinkedIn. Please include your earliest possible start date in your cover letter.Selected candidates will be provided with a pre-determined interview time within a week of closing.We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interviews will be contacted.Successful interview candidates will be subject to Child Abuse Registry and Criminal Records checks.Closing date: May 10, 2026 7:00pmThis position supports an active business environment with numerous partners and requires professionalism and dedication at all times. The selected candidate for the Digital Transformation Specialist role must be able to work independently and effectively in a multi-tasking environment.