Job Title

Rental Operations Assistant Independent Contractor Scarab Digital | Vancouver-based | In-Person A handson, entry-level role focused on preparing, tracking, and maintaining playback and set equipment so productions run smoothly and reliably. Youll Be A Strong Fit If comfortable with handson, physical work care about details and keeping things organized like working with equipment and learning how things function The Opportunity Were looking for a capable, handson Rental Operations Assistant to support Scarabs rentals and warehouse operations across active film and television work. This is a freelance contract role designed for someone early in their career but genuinely strong in attitude, followthrough, and technical curiosity. If business volume grows and the fit is right, there may be room for this role to develop further over time. The work is real and practical: prep, returns, inventory, equipment handling, warehouse organization, deliveries, troubleshooting, and supporting the equipment systems that keep productions running smoothly. What We Support Scarab rents monitors, televisions, playback gear, computer and screenbased set equipment, and selected setdecorationrelated items tied to screen content. The department also supports specialty needs such as carplate shooting equipment and related technical prep. This role helps keep that ecosystem accurate, ready, organized, and dependable. What This Role Really Is It is not just a warehouse labour post, and it is not a senior rental coordinator role. No machinery ticket required (no forklift, no scissor lift, etc.). It is a skilledentry operations role for someone comfortable doing physical work, likes gear, notices details, learns quickly, and takes pride in making equipment, inventory, and logistics dependable. You do not need to know everything on day one. You do need to be the kind of person who follows through, asks smart questions, stays organized, and gets stronger quickly through real work. Must have a real can do attitude. For the right person, this role is satisfying because you can see the direct impact of your work; equipment is ready, systems are reliable, and productions stay on track because things were handled properly. What Youll Do Process inbound and outbound equipment orders with accuracy, care, and attention to detail Inspect returned equipment, identify issues, log maintenance needs, and help prepare gear for the next job Maintain accurate inventory records in internal systems, including status updates, packaging, locations, and corrections when discrepancies appear Prepare, pack, label, and organize equipment for pickups, deliveries, subrentals, and timesensitive orders Help coordinate incoming and outgoing deliveries for the warehouse and office Follow up on delayed returns and support the tracking of equipment across active jobs Maintain the cleanliness, organization, and operational readiness of the warehouse space Assist with basic troubleshooting of equipment and help route larger issues to the right person quickly Support general rental operations work including quotes, reservations, errands, purchase recommendations, and office/warehouse assistance as needed Provide practical support to Scarab teams using companysponsored equipment, including operators, coordinators, and internal staff Youll Do Your Best Work Here If Like practical work and do not mind being on your feet, lifting gear, and dealing with realworld logistics Take ownership of details instead of assuming someone else will catch the mistake Are naturally organized and get satisfaction from order, readiness, and reliable systems Have a willingness to learn equipment, software, processes, and the why behind the work Stay useful and solutionoriented when priorities shift or lastminute needs come in Can stay focused and accurate even when the work is repetitive or timesensitive Want to grow by becoming dependable, technically stronger, and trusted with more responsibility over time This Role is Probably NOT A Fit If Youre looking for a primarily deskbased or loosely structured role You prefer minimal physical work or predictable, repetitive routines without variation You tend to overlook small details or rely on others to catch mistakes Youre not interested in learning how equipment and systems actually work. Developed knowledge over time is an absolute must. Core Requirements 13 years of relevant experience in warehouse, equipment handling, rentals, A/V, production support, or another practical operations environment, or equivalent readiness demonstrated through handson experience. Recent grads or students may be considered if they are studying in a related field. Comfort with physical work, including lifting equipment and moving cases or gear safely Working familiarity with basic office tools, Google Drive or similar systems, and data entry with good accuracy Clear communication and ability to follow instructions, checklists, and manuals carefully Strong reliability, organization, and attention to detail A genuine interest in technology, equipment, and learning new systems Ability to work under pressure and stay useful when deadlines tighten or priorities change Eligibility to work in Canada Strong Assets Previous experience in equipment rental, warehouse operations, A/V, film gear, live events, or related technical support Familiarity with asset management, rental software, or inventory systems. Currently we use FLEX Comfort with monitors, playback equipment, cables, accessories, computers, and screenrelated hardware Experience building quotes, reservations, or coordinating gear movement Basic troubleshooting instincts for hardware and software issues Location & Hours This role is Vancouverbased and tied to inperson warehouse and equipment operations. We are happy to be flexible in terms of hours; occasional work, parttime work can be accommodated though all shifts fall into the MF 8am - 6pm range. NO NIGHT SHIFT OR WEEKEND. All qualified applicants will receive equal employment opportunities. #J-18808-Ljbffr