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Job Description CIMA+s Transportation team combines topnotch skills with an intimate understanding of the local community to deliver customised transportation and infrastructure services for cities, municipalities, provincial ministries, and a variety of other clients. We have delivered hundreds of projects across Canada, including innovative solutions for the full spectrum of transportation planning, design and construction on time and on budget. We support clients from start to finish whether for building brandnew infrastructure or assessing, repairing, and expanding existing facilities and invite you to immerse yourself in a dynamic, innovative, and collaborative environment where youll make a real impact. We are currently seeking an organised and detailoriented Internal Project Controller to support Project Managers and Contract Administrators in managing projectrelated administrative tasks. The role involves document formatting, client invoicing, compliance checks, project archiving, and proposal preparation to ensure smooth project execution and highquality documentation. Primary Responsibilities Assist PMs with monthly client invoices by logging, filing, checking rates, and preparing supporting attachments. Assist in opening, closing, and archiving projects, including document control and obtaining COI (Certificate of Insurance) and WCB (Workers Compensation Board) certificates. Review and format solesource work plan proposals and Time, Task, and Matrix/Matrices (TTM) documents for submission to potential clients. Support Contract Administrators by organising and managing construction documentation, including shop drawings, RFIs (Requests for Information), progress payment certificates, etc. Communicate effectively with clients, subconsultants, and vendors regarding Purchase Orders, qualification documents, and invoices for projectrelated work. Input project information into Microsoft Dynamics 365 ERP and CRM applications to ensure accurate project tracking and documentation. Other Potential Responsibilities Review and format reports and technical memos, ensuring grammar and spelling accuracy and verifying the use of correct templates. Format contract documents, including tender submittals for client review, IFT (Issued for Tender), RFQ (Request for Quotation), and IFC (Issued for Construction) specifications. Provide occasional support with proposal preparation, ensuring proper formatting and content organisation. Qualifications A diploma or degree in Business Administration, Project Management, or a related field is preferred. At least 2 years of experience in administrative support, project coordination, or a related role, ideally within the construction, engineering, or project management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with Microsoft Dynamics 365 ERP and CRM applications is a plus. Strong focus on accuracy and quality control in document preparation and formatting. Excellent written and verbal communication skills for interacting with clients, team members, and vendors. Ability to manage multiple tasks, prioritise effectively, and meet deadlines in a fastpaced environment. Strong selfmotivation and capacity to work collaboratively across Canada independently. Benefits Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week. Employee and Family Assistance Program. Retirement Savings Plan (RRSP) with up to 4% employer contribution. Annual opportunity to purchase shares for all eligible employees. Flexible work schedule in a hybrid work mode. Work/Life balance policy across Canada. 35 weeks of vacation, based on years of relevant experience. Tailored training to improve existing skills. At CIMA+, we recognise the richness and diversity of each individuals experience. Compensation for this role is therefore based on the candidates experience, skills, and qualifications while maintaining internal equity. The salary level may vary depending on the candidates profile. Equal Opportunity Employment Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socioeconomic status or background, etc.). In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities, and visible minorities. We also encourage candidates to complete the selfidentification form when applying for employment. Accommodations are available on request. Your Business Partner will process your request. #J-18808-Ljbffr