Job Title

Our client is a prominent and respected organization within the real estate sector who is seeking a proactive and detail-oriented Administrative Assistant to support a dynamic and fast-paced team. This role is well-suited for someone who excels at multitasking, stays organized under pressure, and takes pride in ensuring day-to-day operations run efficiently.The successful candidate will play a key role in managing schedules, coordinating communications, preparing business documentation, and providing overall administrative support. Candidates with 1-2 years of experience in a clerical or administrative role, along with recent graduates who are eager to grow in a corporate setting, are encouraged to apply.Responsibilities:The specific duties and responsibilities for this position include but are not limited to the following:Provide administrative support to the team managing calls, messages, appointments, printing, documentation, etc.Conduct daily calendar management (Outlook) and proactively adjust schedules based on priorities. Daily monitoring of Outlook inboxes and actioning items where applicable.Arranging for meetings securing boardrooms, ordering catering, conference call coordination, preparing meeting materials, and circulating calendar details. Attending meetings and taking meeting minutes when required.Pulling files and plans for the department for the upcoming weeks meetings regularly.Prepare marketing packages and other company materialsDocument coordination and file maintenance, tracking transactions and critical datesEvent coordination for internal and external functions, including industry events and conferences, golf tournaments, staff functions, etc.Ordering department supplies, business cards, envelopes, and letterhead.Other clerical duties - assist with correspondence, letters, memos, monthly expense reports.Work collaboratively with other team members and provide back-up support due to vacation, appointments or illness.Other administrative duties as needed.Desired Qualifications & Skills:University education preferred 1-2 years of previous administrative and/or clerical experience preferredStrong people skills, a team player with proven ability to build relationships at all levels of an organizationExcellent organizational skills with the ability to multi-task and prioritize workThrives in a fast-paced environment with shifting prioritiesAbility to learn new roles and complete tasks with accuracyA can do attitude and willingness to step in and help whenever neededSelf-starter who has experience working without constant supervisionExcellent oral and written communication skillsProficient in MS Office Suite (Outlook, Word, Excel, PowerPoint)