Job Title

Canada West Land, in partnership with our affiliated company H3M Environmental, is seeking a highly organized, adaptable Office & HR Administrator to support both organizations from our shared Calgary office. This is an ideal role for a true jackofalltradessomeone who enjoys variety in their day and can confidently shift between front desk reception, office coordination, HR administration, and culturebuilding initiatives. You thrive on organization, balance competing priorities with ease, and bring a friendly, professional presence to everything you do. This position functions as a shared resource, supporting both H3M and Canada West Land while working closely with each team to ensure seamless office operations, consistent standards, and positive employee and visitor experiences. Role and Responsibilities Reception Management Handle incoming and outgoing phone calls and inquiries Greet visitors and monitor the sign in/out sheet Manage outgoing and incoming mail, including local couriers pick up & dropoff Handle emails and monitor multiple inboxes Building Management Review, execute, and consolidate building contracts for supplies, facility maintenance, and other requirements Act as point of contact for and coordinate with vendors Conduct general monthly office inspections Office Administration Scheduling and calendar management Organize all onsite meetings as requested by the Management Team Perform various administrative and office support duties for all teammates Complete expense reports for office corporate cards as proxy to management team File and maintain all receiving documents to upkeep Supply Chain Share Point Provide support to Administrative Services Manager, including Travel Administration Provide project specific support on an as needed basis, such as copy/editing and compiling reports Provide support to Sales & Marketing as required including events, proposals, etc. Maintain, order, receive and store all office supplies and office grocery items Maintain kitchen, break rooms, reception area and overall office appearance HR Administration Support job postings, applicant tracking, and candidate records and follow ups Conduct phone screens, schedule interviews and coordinate recruitment logistics Support employee benefits administration, including enrolments, changes, and terminations Support onboarding by preparing documentation, coordinating system access, and tracking onboarding tasks Assist with offboarding processes, including benefits termination and final employee separation documentation Ensure employee lifecycle changes are completed accurately, on time, and documented Assist with onboarding checklists, esignature requests, and HR workflows Support process advancements in HRIS, data accuracy, maintenance of employee digital records Ensure confidential information is stored securely and updated as required Office Culture Champion Lead H3M Social Committee Annual Social Committee Plan & Budget preparation and monitoring Research/organize team building events and Lunch & Learns with the help of the Committee Qualifications and Skill Postsecondary education in Business Administration, Office Administration, Human Resources, or a related field (or equivalent experience) 3+ years of experience in an office administration, reception, HR support, or facilities coordination role Experience supporting multiple stakeholders or shared services environments considered an asset Familiarity with HR processes such as onboarding, recruitment coordination, and employee record management Experience with vendor coordination, office operations, or building/facility support an asset Strong organizational and time management skills with the ability to manage competing priorities Excellent verbal and written communication skills with a professional, approachable manner Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and comfort working with HRIS Ability to coordinate calendars, meetings, travel arrangements, and office logistics efficiently Strong attention to detail, particularly in documentation, data entry, and process followthrough Ability to handle confidential information with discretion and professionalism Problemsolving skills with a proactive approach to resolving daytoday operational issues What you can expect Competitive salary Employerpaid Comprehensive Extended Health & Dental benefits Health & Wellness Spending Accounts Paid Sick Days Flex and Loyalty Days Free onsite parking Frequent teambuilding events Fun office culture and upbeat environment Education and Professional Development incentives Professional Dues Reimbursement Why Join us? Innovation at the Core: We embrace technology to streamline processes, enhance accuracy, and drive smarter decisions. TeamFirst Culture: Collaboration isnt just a valueits how we work every day. GrowthFocused: We invest in our people, empowering them to grow as professionals and teammates. Meaningful Impact: Our work shapes communities, supports sustainable development, and builds lasting relationships. Our Values Reliable. Authentic. Accountable. Adaptable. Team. We are an experienced, culturedriven land broker providing quality solutions. Building meaningful relationships is at the forefront of our organization, and we demonstrate this through our actions. We strive to encourage, develop, and support our people so they can grow and succeed, both as individuals and teammates. Join Our Team If the above resonates with you and you are passionate about being part of a dynamic team, we encourage you to submit your resume. We appreciate all applications in advance; however, only those selected for an interview will be contacted. #J-18808-Ljbffr