Job Title

BoomerangFX The Worlds Leading All-In-One Practice Management PlatformBoomerangFX is scaling rapidly as the worlds leading all-in-one solution for practice management, and were looking for a highly driven Executive Assistant & Project Coordinator to directly support the CEO and help power the next phase of growth.This is a mission-critical role at the center of the organization. You will operate as a trusted partner to the CEO. Managing priorities, driving execution, and ensuring nothing slips through the cracks. You will also play a key role in supporting project coordination and helping build a high-performance, execution-focused culture.This is not a passive support role. Were looking for someone who is proactive, sharp, highly reliable, and always one step ahead.Location: Onsite 5 days per week (Mississauga)Salary: 60,000 - 75,000 + 10% Bonus.Equity: Eligible to participate in BoomerangFX Stock Option Plan after 6 monthsBenefits:Comprehensive health, dental, and vision coverageFree ParkingPaid vacationPaid fitness membershipWhat Youll OwnExecutive Support to the CEOServe as the right hand to the CEO, ensuring daily priorities are managed with precision and urgency.Own and manage a high-volume, complex calendar, optimizing for impact, efficiency, and strategic focus.Manage and triage CEO email communications, drafting responses, prioritizing actions, and ensuring nothing is missed.Coordinate travel logistics (flights, accommodations, itineraries) with speed and attention to detail.Prepare meeting materials, agendas, and executive briefings to ensure the CEO is always prepared.Attend meetings when required, capture key decisions, and drive follow-ups to completion.Act as a gatekeeper and operator, protecting the CEOs time while enabling the business to move quickly.Operational Excellence & Corporate SupportEnsure the CEO office runs like a high-performance operating system organized, efficient, and proactive.Handle sensitive and confidential matters with the highest level of discretion.Support tasks aligned with a corporate secretary function, including documentation, coordination, and follow-through.Identify inefficiencies, remove friction, and continuously improve how the executive office operates.Project Coordination & People OperationsHelp maintain employee records, documentation, and operational workflows.Coordinate cross-functional communication to ensure alignment across teams.Support initiatives that reinforce a high-performance, accountable culture.Assist in organizing company-wide meetings, events, and engagement initiatives.What Were Looking For68 years of experience in an Executive Assistant, CEO Office, or senior administrative role.Proven experience supporting C-level executives in fast-paced, high-growth environments.Strong track record managing complex calendars, inboxes, and travel logistics.Exceptional organizational and multitasking abilities with a strong attention to detail.Excellent written and verbal communication skills.Ability to handle highly confidential information with professionalism and discretion.Experience supporting people operations is a strong asset.Comfortable operating in an environment where speed, accountability, and execution are critical.Who You AreProactive & Anticipatory You dont wait to be told what to do; you see whats needed and act.Extremely Reliable You are someone the CEO can fully depend on.Detail-Obsessed You catch what others miss.High Ownership You take responsibility and follow through.Calm Under Pressure You perform in fast-moving, high-stakes situations.Business-Minded You understand priorities and think beyond tasks.What Success Looks LikeThe CEO operates at maximum efficiency and focus.Calendars, communications, and travel are seamless and optimized.Priorities are executed quickly with zero drop-off.The executive office becomes a central driver of execution and alignment.Employees experience a well-coordinated, high-functioning organization.Why BoomerangFXBe part of a company building the worlds best all-in-one platform for practice management.Work directly with the CEO and gain exposure to high-level strategy and decision-making.Play a key role in scaling a high-growth, high-performance organization.Join a team that values speed, ownership, and excellence.