Job Title

Salary: $60,000 - $70,000RFP BID COORDINATOR About Us:Just Quality International Foods is a premier supplier of high-quality frozen fruits, vegetables, concentrates, and value-added food solutions. With a trusted global network and a flexible, customer-centric approach, we offer hundreds of tailored products to meet diverse client needs. Proudly recognized by The Globe and Mail as one of Canadas Top 500 Growing Companies (20212025), we continue to expand our footprint in the global food industry.OverviewWe are seeking a highly organized and detail-driven Sourcing Coordinator to manage the end-to-end coordination of proposal submissions across our food chain portfolio. This role will act as the central hub between Sales, Procurement, Operations, and Finance to ensure timely, accurate, and competitive RFP roll up and responses.Key Responsibilities:RFP Coordination & ExecutionCoordinate the full lifecycle of RFPs from receipt to submissionDevelop submission timelines, assign responsibilities, and track progressEnsure all bid requirements, formats, and deadlines are metCross-Functional AlignmentLiaise with Sales, Procurement, QA, Logistics, and Finance teams to gather inputsFollow up on data collection including pricing, specifications, and supply capabilitiesEnsure alignment across departments for a cohesive proposalProposal Assembly & Quality ControlCompile and format RFP responses (Excel, Word, customer portals)Ensure consistency, accuracy, and completeness of all submissionsMaintain version control and documentation integrityPricing & Data SupportSupport pricing inputs by consolidating cost data (FCA, freight, duties, etc.)Assist in validating pricing models and ensuring alignment with commercial strategyFlag inconsistencies or risks in cost assumptionsContent & Documentation ManagementMaintain a centralized library of templates, past submissions, and standard responsesContinuously improve proposal templates and efficiency of response processPost-Submission TrackingTrack submission outcomes and maintain bid logsSupport post-mortem analysis (win/loss insights, feedback tracking)Qualifications:25+ years experience in:RFP coordination, bid administration, or proposal supportFood-service, distribution, or supply chain environment (preferred)Strong proficiency in:Microsoft Excel (data consolidation, basic modeling)Microsoft Word / PowerPoint (formatting and presentation)Demonstrated ability to:Manage multiple deadlines and stakeholders simultaneouslyWork with high attention to detail in fast-paced environmentsStrong communication and follow-up skills across cross-functional teamsExposure to large food-service or retail RFPsFamiliarity with pricing structures, freight/logistics inputs, and cost drivers