Job Title

Were a SaaS company building an online platform that streamlines Canadian business formation and ongoing corporate compliance. Youll be part of a small, results-driven team that handles name searches, registrations, CRA program accounts, and digital minute books for clients ranging from sole proprietorships to federally incorporated companies.Remote-first:work from anywhere in Ontario, with up toone in-office day per monthin Toronto for team planning or secure document handling.Hours:22.5 hrs per weekto start, moving to full-time in36 monthsas we scale. All hours, breaks, and overtime practices follow the Ontario Employment Standards Act (ESA).Key ResponsibilitiesName Clearance & ReservationRun NUANS and provincial searches viaDye & Durham eCore (OnCorp)orESC Registry Completeand secure reservation numbers.Business Registrations & IncorporationsFile sole proprietorships, partnerships, and corporations through theOntario Business Registry, Corporations Canada, and other provincial portals, using API or system-to-system connections where available.Minute-Book & Share RecordsBuild and maintain digital minute books inAthennian, MinuteBox, or Fast Company; update share ledgers, director/officer registers, and annual resolutions.CRA Program AccountsObtain Business Numbers and open GST/HST, payroll, and corporate-tax accounts viaCRA Business Registration Online; manage access throughMy Business Account.Annual & Event-Driven FilingsTrack deadlines, prepare, and submit annual returns or corporate-change notices; resolve registry rejections by liaising with CRA, ServiceOntario, and other agencies.Client Support & Knowledge BaseRespond to client questions by e-mail and live chat in clear, jargon-free English; draft concise how-to guides for common filings.Compliance & PrivacyProtect client data, maintain detailed audit trails, and stay within the scope of administrative filing (no legal or tax advice). Identify liability risks and escalate when specialist advice is required.Required Skills & Experience3 + yearsin corporate services, law-clerk, paralegal, bookkeeping, or accounting roles involving entity formation and compliance.Daily use of at least two of the following:eCore (OnCorp), ESC Registry Complete, Ontario Business Registry, Corporations Canada online system, CRA BRO, Athennian, MinuteBox, Fast Company.Law-Clerk diplomaorParalegal (P1) licencein good standing,orequivalent corporate-services background; CORES Level 2 certification is an asset.Demonstrated management of50 + active entitieswithout missed deadlines.Fluent written and spoken English (French not required).Strong attention to detail, ability to juggle multiple filings, and comfort working independently in a remote environment.Remote equipment stipend, health & dental benefits, and professional-development budget.Collaborative culture that values documentation, process improvement, and clear communication.Opportunity to influence product features by sharing front-line insights with our engineering team.How to ApplyApplythrough Indeed only. Every applicationmust include:Acover letter(PDF or Word) that explains how your experience aligns with this role.References and proof of credentials in good standing will be requested during the interview stage.We thank all applicants for their interest; however, only those selected for an initial interview will be contacted. No phone calls and no agencies, please.Markages Equal Opportunity & Candidate Communication StatementEqual Opportunity and Inclusive Hiring PracticesMarkage is an equal opportunity employer committed to fair, accessible, and inclusive hiring practices in compliance with Canadian and Ontario laws. We adhere to the Employment Standards Act and all applicable labour regulations, ensuring that employees are treated ethically and in accordance with legal standards. We welcome and encourage candidates from all backgrounds to apply, and we do not discriminate on any basis protected under the Ontario Human Rights Code. Accommodations for applicants with disabilities are available throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). This commitment reflects our culture of respect, integrity, and growth a culture where every voice matters and every person has the opportunity to succeed.Candidate CommunicationThank you to every applicant for considering a position at Markage. Only those candidates selected for further consideration will be contacted regarding next steps. We kindly request no phone inquiries about the position, and we do not accept unsolicited resumes or outreach from recruitment agencies for this posting. We appreciate your understanding and invite you to remain connected with Markage for future opportunities. #J-18808-Ljbffr