Job Title

ARS Responds Canada is a leading expert in disaster mitigation and property restoration, with over 60 years of experience serving clients across the country. We are committed to delivering exceptional outcomes for insurers, agents, brokers, and most importantly, the policyholder.Our team restores properties impacted by water, fire, storms, and other disaster-related events, ensuring property owners receive fast, reliable, and professional service when they need it most.As we continue to grow and evolve, we are looking for talented individuals who want to be part of a dynamic and expanding organization. We offer a competitive compensation package that includes an extended health plan covering medical, dental, and vision, an RRSP program, access to an Employee Assistance Program, professional development opportunities, and clear pathways for internal growth and advancement.If you are ready to take on a dynamic role as Project Management Administrator in a company that values expertise, leadership, and client satisfaction, we would like to hear from you.Position OverviewThe Project Management Administrator is responsible for handling the administrative functions with all projects and programs. In this role, you will oversee the projects daily functions to ensure deadlines and compliance requirements are met. You will be a key member in our project management department, working closely with Project Managers and Project Coordinators.Key ResponsibilitiesPreparation and organization of files ensuring Project Managers, Project Coordinators and team members have all required documentation prior to job commencement and ensures files are complete and accurate upon job completionPrepare and organize all job files as directed by the Project Manager including scope of work (contract and extras), production sheets and complete billing informationAccurate invoicing upon file completion (aligned with client protocols)Assist in the coordination of all production requirements including work force, materials, supplies, equipment and tools for Project Manager when requiredMaintain cooperative working relationships with all company employees, existing and potential customers, subcontractors, owners, suppliers etc.Ensure work authorization, completion certificates and all other required documents are obtained from Project Manager and uploaded into applicable programsLiaise between Project Manager, Project Coordinators and Client(s)Accurately invoice each file once quality control is completed under the direction of the Project Manager.Call and coordinate subtradesCreate work orders/purchase orders, change orders, reports, etc.Enter notes into the company filing systemCalendar ManagementCommunicate with executive, administrative and team personnel to gather or convey relevant informationSchedule meetings, which may involve corporate executives and/or major customer personnel, which require arranging and preparing materials, reports and all other pertinent data. May be requested to attend meetings to transcribe minutes or recordsAssist management with other duties as assignedRequired Knowledge and Experience3-5 years insurance office administration experience (with preference given to those with insurance restoration experience)Excellent verbal and written communication skillsIntermediate proficiency software skills MS Office Suite, MS Project, DASH, Xactimate* and Xactanalysis* (* an asset)Detail-orientedStrong administration, record keeping and data entry skillsAODA StatementARS Responds Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position. #J-18808-Ljbffr