Job Title

Job Type Full-Time Term Position (12 Months) Workspace In-person About the Role Glooscap Ventures is the economic development corporation of Glooscap First Nation. The organization invests in and manages businesses across multiple sectors including energy, seafood, retail, real estate, gaming, and other strategic ventures with the goal of creating long-term prosperity for the community. The Corporate Secretary is responsible for supporting the governance framework of Glooscap Ventures and its affiliated entities. The role ensures the effective functioning of the Board of Directors, its committees, and sector operational boards while maintaining strong corporate governance, compliance, and record management practices. This position serves as the central coordinator for governance across the Glooscap Ventures group of companies and helps ensure that board processes are professional, transparent, and aligned with governance best practices. Duties: 1. Board of Directors Support - Provide governance and administrative support to the Glooscap Ventures Board of Directors. - Coordinate and schedule meetings of the Board of Directors. - Prepare board agendas in collaboration with the Chair and CEO. - Distribute board materials and meeting packages in advance of meetings. - Record and maintain accurate meeting minutes. - Track board resolutions, motions, and action items. - Maintain official board documentation and records. 2. Committee Governance Support - Support governance processes for the Boards standing committees. - Governance Committee - Coordinate Governance Committee meetings. - Maintain governance policies and board governance documentation. - Assist with board evaluations and governance reviews. - Support director onboarding and governance training. - Maintain board skills matrix and governance development initiatives. - Finance, Audit & Risk Committee (FAR) - Coordinate FAR Committee meetings. - Maintain documentation related to financial oversight and risk management. - Track compliance requirements related to financial reporting and oversight. - Support committee reporting to the Board of Directors. 3. Sector Board Coordination - Glooscap Ventures operates through sector-based operational boards responsible for specific industries. - These boards may include sectors such as: 1. Energy 2. Seafood 3. Retail and Real Estate 4. Services - The Corporate Secretary will coordinate governance processes across these boards, including: 1. Scheduling sector board meetings. 2. Preparing agendas and meeting materials. 3. Recording and maintaining meeting minutes. 4. Maintaining board documentation and governance records. 5. Ensuring reporting alignment between sector boards and the Glooscap Ventures Board of Directors. 4. Corporate Records & Compliance - Maintain corporate governance records and compliance across Glooscap Ventures and its affiliated entities. - Maintaining corporate records for Glooscap Ventures and affiliated entities. - Managing corporate filings and annual returns where required.Maintaining registers of directors, officers, and corporate records. - Maintaining official corporate resolutions and governance documentation. - Tracking compliance obligations related to financing agreements, regulators, and partnerships. 5. Governance Policy Management - Maintain and support governance policies across the organization, including Conflict of Interest Policy, Delegation of Authority, Investment Policy, Board and Committee Terms of Reference, Governance procedures. - Coordinating periodic policy reviews and updates. - Maintaining the Directors Skills Matrix. - Supporting implementation of governance best practices. 6. Governance Planning & Calendar - Develop and maintain a governance calendar to support board effectiveness, including: 1. Board meeting schedules. 2. Committee meeting schedules. 3. Annual general meetings. 4. Governance policy review cycles. 5. Compliance reporting requirements. 6. Terms of Directors and Recruitment Cycles. - The Corporate Secretary will support planning and documentation for major governance decisions and board initiatives. Requirements Qualifications - Degree in business administration, law, governance, or related field. - Experience supporting boards of directors or corporate governance processes. - Strong organizational and documentation skills. - Ability to manage multiple governance processes simultaneously. - High level of discretion and professionalism. Preferred qualifications include: - Governance certification (ICD.D, Chartered Governance Professionals of Canada, or similar). - Experience working with Indigenous organizations or economic development corporations. - Experience working with complex corporate structures or multiple subsidiaries. Core Skills - Strong knowledge of board governance practices, policies, and regulatory compliance. - Understanding of corporate law, filings, bylaws, and governance obligations. - Ability to manage highly sensitive board and corporate information. - Strong writing and communication skills for preparing board materials, minutes, and governance reports. - Ability to coordinate multiple board meetings, filings, and governance deadlines. - Accuracy in documenting board decisions, resolutions, and legal records. - Ability to work with the Board, Chair, CEO, executives, and external advisors. - Ability to interpret governance issues and recommend appropriate actions. - Experience with board portals, governance software, and document management systems. - Strong ethical standards and commitment to governance transparency. Primarily in-person at Glooscap Ventures, 410 Ben Jackson Road, Lockhartville, NS B0P 1P0, Canada (Glooscap Landing Reserve). Work Schedule: 37.5 hours per week, 8:30 am to 4:00 pm, Monday to Thursday in person, remote on Fridays. Regular interaction with senior executives, partners, and the public. Occasional travel within Nova Scotia and Canada. Occasional evening or weekend meetings may occur. If you have any questions or to apply, please submit your resume by email to [email protected]. Apply by: Friday, March 27th, 2026. We want to thank all candidates for their application; however, only those invited for an interview will be contacted. Preference will be given to Indigenous candidates where all other things are equal. Job Types: Full-time, Fixed term contract Contract length: 12 months. Benefits includes: - Dental care - Employee assistance program - Extended health care - Life insurance - On-site parking - Paid time off - RRSP match Schedule: 8:30 am to 4:00 pm, Monday to Thursdays in person, work from home Fridays. About the Company Glooscap Ventures is the economic development corporation of Glooscap First Nation, located in Glooscap Landing Reserve, Nova Scotia. The organization was established to create sustainable economic growth, generate employment opportunities, and build long-term prosperity for the community. Through strategic investments and partnerships, Glooscap Ventures develops and manages businesses across several sectors including energy, seafood, retail, real estate, gaming, and services. These initiatives support both economic independence and community development. Glooscap Ventures operates within a strong governance framework and works closely with the Board of Directors, sector boards, and leadership of Glooscap First Nation to ensure responsible growth, transparency, and accountability. The organization is committed to innovation, responsible stewardship, and long-term community benefit, aligning business success with the wellbeing and future prosperity of the Glooscap First Nation. #J-18808-Ljbffr