Job Title

Partner with the President & Founder to advance our purpose-driven mission with clarity and care Enable an effective Board by managing agendas, materials, and action items Help drive our mission to better prepare youth for their future We encourage you to apply! We invite you to submit your application to join Lets Talk Science Canadas leading national, charitable organization that engages youth in science, technology, engineering and math (STEM). Lets Talk Science believes equity, diversity and inclusion strengthen the community and enhance excellence, innovation and creativity. We are committed to employment equity, building a diverse workforce and accessibility for all employees and program participants. We invite you to complete a brief questionnaire to help us build and measure our efforts to attract members of Equity Deserving communities to employment with Lets Talk Science at https://questionpro.ca/t/AB3unpnZB3uwj1. Executive Assistant, Presidents Office At Lets Talk Science, we're more than just an organization we're a national force for making a positive impact in the education sector in Canada. We are seeking a highly organized and deadline driven professional who provides a high-level of administrative, governance, and strategic support to the President in advancing the mission and priorities of Lets Talk Science. This role serves as a key partner to the President, enabling effective decision-making, ensuring the smooth functioning of the Board of Directors and its committees, and strengthening alignment between governance and organizational strategy. In addition to core executive support responsibilities, the role contributes to governance excellence and, in select areas, functions as an extension of the Presidents Office - anticipating needs, advancing priorities, and supporting cross-organizational coordination. Central to this role is an understanding that the Office of the President represents the mission, values, and aspirations of Lets Talk Science, and reflects these in all interactions and outputs. Requirements/Qualifications - Post-secondary education in administration, business, public administration, or related field, or equivalent experience - Minimum 5 years experience in executive-level administrative and governance support roles Demonstrated experience supporting boards of directors and governance processes - Strong proficiency in Microsoft Office; experience with board portals or document management systems (e.g., SharePoint) preferred - Experience with Raisers Edge or customer relationship management (CRM) systems an asset - Fluency in both English and French an asset - Demonstrated professionalism, including the ability to maintain confidentiality and act with tact, integrity and diplomacy - Outstanding written communication skills, including in preparation of material across various formats and audiences - Advanced oral communication, interpersonal and relationship management skills, including ability to influence and build productive working relationships with external stakeholders - Strong understanding of governance best practices and board dynamics - Exceptional organizational and project management skills - Ability to anticipate needs and operate proactively while managing competing priorities in a fast-paced environment - Ability to work outside of regular hours on occasion A full position description can be downloaded from our website at: https://letstalkscience.ca/employment-opportunities. This position is also available in French at https://parlonssciences.ca/travaillez-pour-nous. We also invite you to visit our website at https://letstalkscience.ca/ parlonssciences.ca to learn more about our organization including our historical and ongoing commitment to equity, diversity, inclusion and accessibility https://letstalkscience.ca/about-us/equity / https://parlonssciences.ca/a-notre-sujet/equite. WHAT WE OFFER: BENEFITS AND PERKS OF WORKING AT LETS TALK SCIENCE - Flexible hours and Flexible Fridays year round - Remote work option that enables you to join us anywhere in Canada with support for set-up and connectivity - Generous vacation package: 3 weeks' vacation to start + 2-week paid winter closure - Flexible holiday policies that allow for observance of diverse cultural and religious holidays - 10 paid sick days - Comprehensive group benefits coverage on a premium cost-shared basis, including: health, dental, vision, Employee Assistance Program (EAP), life, long-term disability (LTD) and critical illness (starting at 3 months) - Support for professional development and training to support our commitment to EDIA - Years of Service Recognition Expected hiring range: $60,000.00 - $70,000.00. Placement in the range will be based on factors such as market conditions, internal equity and candidate experience, skills and qualifications relevant to the role. Application Process To be considered, applicants must submit the following materials: - A cover letter - A resume Applications that do not include all required documents may not be reviewed. Application Deadline Please submit your application quoting Executive Assistant, Presidents Office as outlined below by 11:59 pm ET on May 21, 2026 to: Shawna Agathos Human Resource Generalist, Lets Talk Science 1510 Woodcock Street, Unit 8 London ON N6H 5S1 Or via email: [email protected] (please submit all documents in one pdf file) FAX: (519) 474-4085 A member of our Human Resources team reviews ALL applications submitted as outlined above yes, a real person reviews resumes! We are excited to read more about what amazing things you could add to Lets Talk Science. Please Be Aware of Fraud Interested candidates should apply as outlined in the job posting. We communicate directly with candidates and will not request banking information, payment, or fees during any point of the recruitment process. We do not conduct interviews via text message. If you suspect that a third party is impersonating Lets Talk Science or requests payment on behalf of Lets Talk Science, please contact us via [email protected] Equity Statement Lets Talk Science is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge the shared lands we live and work on across Canada and that our national office is situated on the traditional territory of the Haudenosaunee, Wyandot and Anishinaabe. Lets Talk Science values the diverse and intersectional identities of its stakeholders and staff. Lets Talk Science believes equity, diversity and inclusion strengthen the community and enhance excellence, innovation and creativity and is committed to accessibility for all employees. We are committed to employment equity and building a diverse workforce reflective of Canadian society that will enrich our work and learning environment. Lets Talk Science seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates that have been historically disadvantaged and marginalized, including applications who identify as First Nations, Mtis and/or Inuit/Inuk, Black, racialized, a person with a disability, women, and/or 2SLGBTQ+. All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements applicants must be eligible to work in Canada. We are committed to providing accommodation to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request. We thank everyone for their expression of interest and are truly appreciative of the time individuals put into applying. However, with the limitations on time only those selected for an interview will be contacted. No telephone, walk-ins or agency inquiries please.