Job Title

The Project Coordinator (PC) is responsible for assisting the Project Manager (PM) with all aspects of the construction project, from initiation through to closeout. They perform general administrative and recordkeeping functions including the review and distribution of project documentation to both internal and external partners as directed. In addition, the PC also assists with the estimating process and tender preparations.QualificationsAble to read construction drawings, schematics, field drawings, and plansGeneral understanding of construction means, methods, and systemsStrong knowledge of industry standard trade scopesDocument control knowledge and strong organizational skillsKnowledge of local, provincial, and federal workplace compliance regulations, ordinances, and legislationUnderstanding of project scheduling processes and techniques, with the ability to provide updates to the project schedule with input from tradesAble to perform basic construction estimates for the purpose of producing change orders within a projectKnowledge of Occupational Health and Safety regulations and related building codesComfortable with networking in order to build lasting relationships within the industry and with potential clientsExcellent written and verbal communication, along with solid presentation skillsProven ability to work independently and as part of a teamProficient with Microsoft computer software (e.g. Project, PowerPoint, Excel, Word, etc.) and project management systems including experience with Enterprise Resource Planning (ERP) systemsEducation & ExperienceCompletion of a diploma in Construction/Building Technology or a related discipline1 3 years of experience as a Project Coordinator in the commercial/institutional construction industry Autodesk Revit BIM software experience considered an assetGreen building certification (LEED, Green Globes) is an assetValid drivers license Functional ResponsibilitiesAssist with the bid process and tender closingCoordinate project pre-planning which includes planning the project start-up and securing required permits as well as organizing and assembling job start files (paper & electronic)Review, distribute, monitor, track, and document all submittalsLead and set the agenda for acquiring multiple competitive quotes and pricing from vendors for changes and project procurementAssist the PM in reviewing subcontractor quotations, contracts, and purchase orders, etc.Responsible for document management for all project information (paper and electronic) including archivingMaintain an up-to-date and accurate database of change notices, change orders, and sub-contractor back-chargesFacilitate the tracking of project milestones and financial deadlines; assist with the creation of the project schedule; input and update schedule throughout the project and review with PM / Superintendent Assist with project planning, scheduling, progress monitoring, and cost controlWork with the project team to produce monthly schedule updates Distribute, monitor, track, and document all change orders, site instructions, clarifications, RFIs or other project-related documentation that may be created by sub-contractors, architects, owners, or other project partners. Compile and gather for PM approval and distributionCoordinate the RFI process, ensuring RFIs are distributed to affected trades and logs are maintainedAssist PM with the management of monthly progress invoicingAttend or conduct site meetings when required to assist the PMPrepare purchase orders for approval and assist with procurement of materials and equipmentSchedule material deliveries to site as a support role to the SuperintendentCoordinate temporary site accommodation and utilities connections/disconnectionsActively engage with the project team regarding project status and issues that may impact client relationsAssist with QA/QC inspections and updating the FTQ systemCoordinate, prepare, and distribute daily, weekly, and monthly reportsTrack and report LEED credits and documentation when requiredAssist with project turnover and closeout including coordinating, tracking, and collecting turnover documentation throughout the life of the projectOther administrative duties as requiredWorking ConditionsOffice atmosphereManual dexterity required to operate computer and peripheralsDriving of a company vehicle Visits to construction sites (hazards associated with the construction industry)