Job Title

JOB DESCRIPTIONThe Administrative Assistant 2 will provide moderately complex, varied-to-routine administrative and clerical support. We seek a professional who will coordinate, integrate and implement assigned administrative or staff functions.Receive and relay messages and respond to varied to routine administrative requests.Solicit, collect and organize documentation and data, performing moderately complex data entry into one or more systems.Schedule and coordinate meetings, diaries and travel arrangements.Apply knowledge of department operations and infrastructure, policies and procedures to perform moderately complex administrative processes.Handle moderately complex clerical, administrative, technical or customer support issues under general supervision, while escalating more complex issues to appropriate staff. *Other duties as assignedHigh school diploma, secondary education level or equivalentTwo years of related work experience.JOB DESCRIPTIONJOB PURPOSE AND IMPACTThe Administrative Assistant will organize and deliver a wide range of administrative services. In this role, you will ensure efficient operation of the office.KEY ACCOUNTABILITIESEnsure the office functions correctlyAnswer phones and monitor the gatesAssist with visitorsAssist with Supplier AccountsReview payment runs and print chequesDeposit chequesInvoice submissionVendor Set upManage inbound and outbound mailOversee the janitorial team and maintain the janitorial inventoryReview office and lunch suppliesBook meeting rooms when requiredHandle basic issues and problems under direct supervision, while escalating more complex issues to appropriate staff.Other duties as assignedMINIMUM QUALIFICATIONSBachelors degree in a related field or equivalent experienceOther minimum qualifications may applyPREFERRED QUALIFICATIONSComputer literate with experience using Office 365PRIOR BENEFICIAL EXPERIENCESMentor and advise housekeeping staff on meeting challenges related to the facility including hygiene and cleanliness,Coordinate with stakeholders and vendors to arrange the logistics surrounding large company events or outings.KEY BEHAVIORSPlans and prioritizes work to meet commitments aligned with organizational goalsHolds self and others accountable to meet commitmentsDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiencesSKILLS AND EXPERIENCES TO BE GAINEDCoordinate a wide range of services to ensure efficient operation of the officePrepare work schedules for administrative employees to cover critical functions such as reception, telephones, mail preparation and delivery and typing.