Job Title

Report to:Executive DirectorLast Update:September 2021Purpose and Scope of the PositionInclusion NWT is a nonprofit organization providing services to individuals with intellectual, developmental and other disabilities and their families, assisting them in living meaningful lives in supportive communities. The position is intrinsic to the operation of Inclusion NWT. The position fulfills the financial requirements of the organization up to and including preparation for the annual audit. This includes all payroll functions, accounts payable, accounts receivable, reporting and budgeting requirements and contract management. The position also administers the Inclusion NWT benefits and compensation package and ensures the general components of onboarding are carried out. The Manager is responsible for ensuring financial and human resource services are delivered in a timely and respectful manner. The Manager also manages administrative responsibilities for the organization including inventories, asset management and maintenance, and systems support for the scheduling and time capture program. The Manager carries out the role by working directly with a Coordinator, Administration (PT), and a Finance and Human Resources Officer. The Manager also works closely with the other Inclusion NWT managers and staff to support their efforts to offer the best fit of services and consistency for clients.Key ResponsibilitiesPayrollAudits time sheets and maintains records of sick, lieu, stat and vacation entitlements;Calculates and prepares payroll including payroll advances at midmonth and monthend payroll;Calculates and remits Receiver General, WSCC, NWT Payroll Tax, RRSP, and Group Insurance Plan remittances;Maintains payroll files for all employees;Maintains personnel files for all employees;Prepares Records of Employment;Prepares T4 records and T4 Summary.Human ResourcesSupports the Executive Director in maintaining a compensation plan including a consistent salary plan and employee benefits package;Prepares forms for employee benefit and registered retirement savings plans and any other related administration;Provides information to employees on these plans and other human resource areas;Completes all documentation with employees at the start of their employment;Makes recommendations to the Executive Director to ensure consistency with the territorial employment standards;Monitors anniversaries and renewal needs (first aid, drivers abstract, criminal record check)Assists with any documentation necessary at the end of employment.Accounts PayablePosts all invoices in accounts payable ledger; ensuring that appropriate approvals are in place;Reconciles vendor statements;Followsup on outstanding items;Generates cheques for outstanding invoices on a timely basis;Calculates and remits GST and GST refund.Accounts ReceivableIssues invoices;Verifies and records all payments;Ensures bank deposits are made as needed;Followsup on outstanding accounts receivable and NSF items;Records donations and issues donation receipts;Maintains contract and contributions agreement files.Financial Records and ReportsReconciles accounts and bank statements and ensures accuracy;Prepares Program Statements and provides to the Executive Director;Prepares Associations Financial Statements and financial summaries on a monthly basis;Prepares financial reports as requested;Prepares the books for the annual audit and supports the audit process.Contracts, Agreements and GrantsEnsures information in contracts, grants and contributions is correct from an Inclusion NWT perspective;Completes all financial reporting as required by various funders, monthly, quarterly or annually;Monitors incoming funding and follows up on payments that are delayed;Maintains records of all funding arrangements.Budgeting and Money ManagementWorks with the Executive Director in the preparation of the annual budget for Inclusion NWT and within each service area;Monitors cash flow and makes recommendations to the Executive Director to ensure no disruption to daytoday operations;Supports and recommends efforts to economize and to get the best value for the dollars available.Finance Aspects of ProjectsSupports the administration of finances in various projects;Assists Supported Living with systems to ensure the safekeeping and accountability for client funds within Inclusion NWTs care.Asset ManagementEnsures Inclusion NWT infrastructure is maintained;Makes recommendations for the appropriate reserves for major repairs and maintenance of assets.Staff Engagement and RetentionThe Manager is responsible for all aspects of staff engagement and communication, training, scheduling and retention and implementing best practices. The Manager ensures staff adherence and understanding of Inclusion NWT policies and procedures. The Manager jointly manages recruitment process with the Executive Director.Other Duties as AssignedThe Manager will be required to carry out other duties related to Finance and Human Resources or Inclusion NWT, as assigned by Management.Values, Skills and AbilitiesThe Finance and Human Resources Manager requires experience, knowledge and skills ideally achieved through a Bachelors degree in a relevant field (accounting, administration, bookkeeping, payroll, human resources) combined with at least six years of relevant experience. A strong background in payroll is highly beneficial. Equivalencies will be considered. The position requires an understanding of Inclusion NWTs mission and an ability to communicate and advocate an inspired vision of inclusion in all parts of an individuals life. The Manager should have the following:Ability to manage and supervise delivery of serviceStrong organizational skillsStrong communication and time management skillsSolid mathematical skillsAbility to adapt to change and problem solveCreativity in finding solutions to meet operational needsAbility to work in a hectic environmentMultitask and deal with frequent interruptionsThe following certifications are required or preferred:Valid class 5 drivers license (preferred)Successful criminal records check (required)The above job description describes the general nature and level of work performed by this position and is not an exhaustive list of all responsibilities and activities required of the position.Inclusion NWT encourages all staff to participate fully in the work setting and to embrace the vision of inclusion. This includes supporting clients as needed, pitching in to help with special events and a number of other activities not specifically related to the job title. #J-18808-Ljbffr