Job Title

THE ROLE:We are seeking a first-class Personal Assistant to support one of our high-profile clients, a recording artist based in Berlin. This position is critical in ensuring the smooth and efficient management of the client’s personal affairs and household, with the immediate priority being assistance in relocating the client to a new residence. Strong candidates will have prior experience providing 24/7 support to an executive or high-profile individual. Applicants must have reliable transportation and be based in Berlin, as this is an in-person role primarily located at the client’s home, with occasional travel as needed. This is a part-time position that requires flexibility as there could be additional hours may be required depending on the client’s needs.RESPONSIBILITIES:Heavy calendar management, scheduling and coordinating personal, social and professional appointmentsServe as the primary point of contact on behalf of the client for household staff and members, the management team, business contacts, and all external parties maintaining credibility, confidentiality, and trustSend schedule daily and follow up with reminders to maintain the flow of the dayCoordinate with teams internationally, working across multiple time zonesAssist with meeting prep, agendas and dissemination of notes/action pointsProvide support for the client across all of their businessOversee the day-to-day operations of the household, inclusive of staff, vendors, housekeepers, chefs, etc., ensuring all tasks are executed seamlessly and efficientlyImplement and maintain household policies and procedures to optimize efficiencyManaging travel- creating itineraries, commercial/private flights, ground transportation, hotels, etc.Organise special events and gatherings, coordinating all aspects from invitations to logisticsManage household budgets, track expenses, and assist in financial planning and expenditure optimizationHandle payments for household bills, vendors, and other related expensesOversee property maintenance and repairs, coordinating with external contractors as neededRunning miscellaneous errands for the household and clientThis role will likely travel with the client as neededQUALIFICATIONS:1-2 years’ experience in a comparable role in the entertainment or music industryMust be fluent in English and GermanMust have demonstrated experience and knowledge of the music industryExcellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contactsCandidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting prioritiesAbility to plan ahead and anticipate needsExcellent written and verbal communication skillsMust be resourceful and have the ability to problem-solve independently when neededAdvanced Microsoft Office and Google Suite skillsExceptional organizational and time management skills- Ability to work against deadlines, independently manage workload, be adaptable, and highly flexibleAttention to detail and timely follow upFamiliarity with property management and project coordinationFlexibility in working hours, including occasional weekends and eveningsDemonstrated ability to handle sensitive issues and maintain complete confidentialityCapable of writing reports and business correspondenceExcellent organization, prioritization, and time management skillsMust have access to reliable transportation