Job Title

Main Goal of the Role:The Executive Assistant plays a crucial role in ensuring smooth and efficient operations forthe founders and senior team. You will be responsible for managing executive schedules,travel, communication, and essential administrative duties that allow the leadership tofocus on high-level strategy and business growth.Key Responsibilities:Executive Support:Travel Coordination: Manage end-to-end domestic and international travel arrangements for the founders and senior team members. Ensure seamless booking, accommodations, transportation, and itineraries.Calendar &; Meeting Management: Organize and prioritize the founders; calendars. Schedule meetings, appointments, and conferences to optimize their time.Expense &; Billing Management: Oversee credit card bill payments, travel reimbursements, and maintain accurate records of all financial transactions.Confidentiality: Maintain discretion and confidentiality in all dealings related to the founders and sensitive business matters.Admin Support:Vendor & Supplier Coordination: Manage relationships with office vendors, suppliers, and service providers to ensure smooth office operations.Office Operations Management: Oversee the office environment, including office boy/housekeeping duties and maintenance of an organized and efficient workspace.Document Management: Organize and maintain company documents (both physical and digital) for easy retrieval and compliance.Scheduling &; Logistics: Handle logistics for meetings and travel, ensuring all details are managed proactively and on time.Executive Assistance & Reporting:Prioritization & Task Management: Assist in managing and prioritizing tasks for the founders, ensuring key business operations are executed effectively.Meeting Preparation &; Follow-Up: Prepare meeting agendas, take minutes, and ensure follow-up on action items to ensure efficient workflow.Communication Liaison: Serve as the point of contact for internal and external communications, facilitating smooth information flow.Report Compilation: Assist in preparing reports, presentations, and key documents for senior management and clients.Core Competencies:Organizational &; Time Management Skills: Ability to efficiently prioritize and manage multiple tasks while ensuring deadlines are met.Communication Skills: Exceptional verbal and written communication skills for clear interaction with stakeholders.Confidentiality & Ethics: High level of integrity and discretion in handling confidential information.Adaptability: Ability to thrive in a fast-paced start-up environment, adjusting to new challenges and priorities.Multitasking Ability: Strong multitasking skills with the ability to handle competing priorities effectively.Who Should Apply?Experience: 5-15 years of experience in an Executive Assistant or administrative role with a focus on executive support.Skills: Strong organizational, communication, and time-management skills.Previous Experience: Proven track record in handling executive-level coordination, travel, and office administration.Personality: Proactive, resourceful, and eager to learn with a high level of professionalism.Work Environment: Comfortable working in a fast-paced, collaborative environment with no office politics.