About OneXtelWith an experience of over nine years and counting, OneXtel is a leading business communication solutions company with the core focus on integrated express telecommunication. We specialize in developing dynamic products and services that drive scalable customer engagement for our clients, thereby helping them build brand loyalty to grow their business even in saturated marketplaces. Our 300+ strong clientele is a testament to our expertise in enhancing business-customer connectivity which organically translates our products into one of the strongest touchpoints for our clients' brands.Job Description- Company SecretaryWe are seeking a dynamicCompany Secretaryto assist and oversee the day-to-day statutory compliances and legal documentation.Key Responsibilities: Secretarial Matters/Compliance: Managing and ensuring compliance with all secretarial matters, compliance requirements. Meeting Preparation and Maintenance: Preparing, vetting, and maintaining minutes and agendas for board meetings, committee meetings, and the annual general meeting of the company. Ensure compliance with the Companies Act, 2013, and Secretarial Standards when drafting notices for board, committee, and annual general meetings.Statutory Registers & Statutory Forms: Maintaining statutory registers and prepare necessary disclosure forms such as DIR-2, DIR-8, and MBP-1 in accordance with regulatory requirements. Audit Facilitation: Facilitate the conduct of secretarial and statutory audits, ensuring timely submission of related documents and compliance with audit requirements. Monthly/Quarterly Compliance: Conducting monthly and quarterly compliance activities ensuring adherence to legal and regulatory obligations. Record Keeping: Maintaining accurate and up-to-date records of company documents regarding compliances. Preparing first draft of Agendas, Minutes, Notices, Circular Resolutions and various other documents for board and committee meetings, first draft of notices, summary of proceeds and cover letter for voting results for Annual meetings. Maintaining Statutory Registers, minutes and attendance sheets and maintaining a checklist of all the board and committee meetings w.r.t agenda items taken, sending of notices, agendas and signed minutes.Legal Documentation: Assisting in drafting & vetting of various legal documents including but not limited to international and domestic agreements.Requirements and qualifications Education:Company Secretary. CS with LLB is a plus. Experience:Up to 2+ years of experience in Secretarial Compliances. In-depth knowledge of Company Law and its compliances. Ability to prioritize multiple tasks and meet deadlines. Exceptional communication and interpersonal skills. Strong problem-solving and analytical abilities, with attention to detail. Ability to work independently, manage multiple tasks, and collaborate effectively with teams.
Job Title
Company Secretary