Job Title: Company Secretary Experience: Minimum 4 Years Location: Ruby, Kolkata Budget: Maximum 8 LPAJob Description: The role of a Company Secretary is multifaceted, involving legal, administrative, and governance duties within an organization.Responsibilities: Corporate Governance:Ensure compliance with statutory and regulatory requirements, including company law, corporate governance codes, and other relevant legislation. Board Support:Assist in organizing and preparing materials for board meetings, including agendas, minutes, and resolutions. Coordinate board and committee meetings and follow up on action points. Legal Compliance:Monitor changes in relevant laws and regulations and advise the board and management on compliance issues. Maintain statutory registers and filings with regulatory authorities. Shareholder Relations:Act as a point of contact for shareholders, facilitating communication and addressing queries or concerns. Coordinate shareholder meetings and manage the proxy voting process. Risk Management:Assess and mitigate legal and regulatory risks faced by the company. Develop and implement policies and procedures to ensure effective risk management and compliance. Company Administration:Oversee corporate record-keeping, including maintaining the company's registers, records, and corporate documents. Manage the company's registered office and handle correspondence with regulatory bodies. Corporate Transactions:Assist in corporate transactions such as mergers, acquisitions, and restructuring, including due diligence, documentation, and regulatory filings. Corporate Secretarial Duties:Ensure proper conduct of general meetings, including annual general meetings (AGMs), and prepare and distribute meeting notices and related documents. Corporate Strategy:Provide advice and support to the board and management on corporate governance issues, strategic planning, and decision-making processes. Ethical Conduct:Promote ethical conduct and integrity within the organization, advising on conflicts of interest, related-party transactions, and other ethical considerations.Requirements: Educational Background:Bachelor's degree in Law, Business Administration, or a related field. A professional qualification such as Company Secretary (ICSI) or equivalent may be required. Experience:Proven experience in a similar role, preferably in a corporate environment or professional services firm. Familiarity with corporate law, governance practices, and regulatory requirements is essential. Legal Knowledge:Strong understanding of company law, corporate governance principles, and regulatory frameworks relevant to the jurisdiction of operation. Communication Skills:Excellent written and verbal communication skills, with the ability to interact effectively with board members, senior management, shareholders, and external stakeholders. Organizational Skills:Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively. Attention to Detail:Meticulous attention to detail and accuracy in documentation and record-keeping. Integrity:High ethical standards and integrity, with a commitment to upholding confidentiality and acting in the best interests of the company and its stakeholders. Adaptability:Ability to adapt to changing regulatory requirements, organizational priorities, and business environments.The role of a Company Secretary is critical in ensuring compliance, facilitating effective governance, and supporting the board and management in their decision-making processes. By managing legal and administrative aspects of the company's affairs, the Company Secretary contributes to its overall success and reputation.
Job Title
Company Secretary