Job Title

We’re looking for a sharp, organized, and culturally curious Executive Assistant & Operations Manager to work directly with Gayatri Manoj Sapru — founder of Folk Frequency, a cultural strategy consultancy advising Fortune 100 brands, producing cutting-edge research, and leading visionary conversations about Indian consumers.This is a multi-dimensional role for someone who can think ahead, stay calm under pressure, and bring structure to a fast-moving, creative business. You'll support both day-to-day operations and long-term growth projects, and will often manage multiple freelancers and vendors.This role is intended as a full-time, long-term role with a trial starting period of 2 months.Confidentiality, sensitivity to gender and lived experiencs of communities and respondents, and keen interest in culture and marketing are necessary.ResponsibilitiesAdmin & Scheduling:Manage Gayatri’s calendar across time zonesCoordinate internal and external meetings (clients, media, collaborators)Schedule, confirm, and brief for upcoming calls and presentationsTrack deadlines and project milestonesHandle financial co-ordinations - this is a key responsibility - tax, invoicing, vendor registration.Travel & Logistics:Book international and domestic travelHandle visa appointments, documentation, and itinerariesPrepare travel folders with meetings, maps, and materialsCommunication & Email:Manage inbox and draft replies where appropriateFollow up with collaborators and clientsKeep track of key email threads, contacts, and requestsSocial Media & Content Coordination:Draft and schedule the social media calendar on InstagramTrack performance of social media effortsCoordinate with designers, editors, or agencies as neededMaintain repository of past posts, decks, and assetsProject & Ops Support:Maintain shared folders, client databases, and IP trackersHelp coordinate workshop bookings and research materialsFollow up with vendors, tech support, and collaboratorsAssist with event prep and digital file managementMaintain logs of queries, outcome, outreachFollow up with clientsQualifications3+ years experience in executive support, operations, or project managementOutstanding organizational skills and fluent communication in EnglishFamiliarity with digital tools: Google Suite, Canva, Notion, Zoom, etc.Social media fluency (Instagram, LinkedIn)Bonus: Any skills in research management/moderationWork/personality fit:Keen interest in cultural change, marketing, brandKeen interest in news, events, and categories like lifestyle/sports/fashion/wellness (at least one)Type-A - keep everything planned - send daily reminders, set calendars - have visibility on any logistical issues/cultural snags/holidays coming up - basically fire-proof our plans and operations. attention to details is the biggest part of this job so if you spotted this send us an email, find it via the company website and in that tell us why you're the right person for this role, what kind of organisational systems you'd implement and anything else that makes the case for you.Location: Remote (India-based, with flexibility for global hours). First preference for Goa based professionals.Type: Full-time