Job Title: Executive Assistant to the Chairman Location: Mohali, Punjab Job Summary: The Executive Assistant to the Chairman plays a key administrative and support role, ensuring the smooth functioning of the Chairman’s office. This position involves managing schedules, correspondence, meetings, and communication, while maintaining confidentiality and professionalism in a dynamic academic environment. Key Responsibilities: Administrative Support: Manage and coordinate the Chairman’s calendar, meetings, and appointments. Prepare agendas, take minutes, and follow up on action items for meetings. Draft, proofread, and format correspondence, reports, and presentations. Handle confidential documents and maintain an organized filing system (digital and physical). Communication and Coordination: Serve as a liaison between the Chairman’s office and faculty, staff, students, and external stakeholders. Screen and direct phone calls, emails, and other communications. Schedule and coordinate meetings, conferences, and travel arrangements. Office Management: Maintain office supplies, equipment, and records. Monitor deadlines and ensure timely submission of academic and administrative documents. Support event planning for departmental functions, guest lectures, or conferences. Record keeping and Compliance: Maintain accurate records of decisions, policies, and correspondence. Ensure compliance with university regulations and policies. Qualifications: Bachelor’s degree in Business Administration, English, Communications, or a related field. Minimum of 5+ years of relevant experience, preferably in an academic or higher education setting. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with academic platforms. Skills and Competencies: Excellent written and verbal communication skills. Strong organizational and time-management abilities. Discretion and professionalism in handling confidential information. Ability to multitask, prioritize, and meet deadlines under pressure. High attention to detail and accuracy.
Job Title
Executive Assistant to Chairman