Job Title

Accounts & Admin Executive – Finance, Compliance & Operational OwnershipLocation : Sector 63, Gurgaon – 100% In-Office Working Days : Monday to Friday, with 2nd and 4th Saturdays off Working Hours : 10:30 AM – 8:00 PM Experience : 3–6 years in accounting, finance operations, or admin/office management roles in a high-growth setup Function : Finance & Accounts | Vendor & Legal Ops | Office Admin & Compliance Apply : Subject Line : Application – Accounts & Admin Executive – [Your Name]About Darwix AI Darwix AI is a fast-scaling GenAI startup transforming how enterprise sales, credit, and field teams operate across India and MENA. Our products— Transform+ ,Sherpa.ai , andStore Intel —power real-time multilingual coaching, call intelligence, and AI-driven decision engines for large revenue teams. We serve major brands such asIndiaMart ,Wakefit ,Emaar ,Sobha ,GIVA , andBank Dofar . Backed by leading investors and built by IIT/IIM/BITS alumni, we are now expanding rapidly across markets. As we scale, we are looking for ahighly reliable and independent Accounts & Admin Executiveto manage our financial operations, documentation, and daily office workflows.Role Overview As anAccounts & Admin Executive , you will be responsible for owning and managing all finance operations, including accounting, taxation, vendor billing, employee reimbursements, statutory filings, legal document management, payroll coordination, and office administration. You will work closely with founders, our legal and CA firms, investors, and internal teams to ensure smooth business operations. The ideal candidate is organized, dependable, and confident in working independently with a high degree of accuracy.Key ResponsibilitiesFinance & AccountingMaintain day-to-day books of accounts inTallyor Zoho Books with proper ledgers, journals, and vouchers Track revenue, expenses, reimbursements, advances, and ensure monthly reconciliation Manage invoicing workflows for clients (India and international), including GST-compliant invoice formats Follow-up and track receivables and payables with clients and vendors Maintain P&L statements, cash flow summaries, and monthly balance sheet updates Ensure timelyGST, TDS, PT , and ROC filings in coordination with external CA partners Assist inbudgeting, forecasting, and MIS reportingon a weekly/monthly basis Manage employee salary disbursals, contractor payments, and payroll coordination Maintain expense and vendor payment trackers with cost-center mappings Handle internal audits and prepare supporting documentation for due diligence and investor reviewsContracts & DocumentationDraft, store, and maintain allcompany agreements , NDAs, service contracts, vendor MoUs, and hiring letters Manage documentation trails for onboarding vendors, SaaS tools, partners, and freelancers Liaise with external legal counsel for agreement review and compliance checks Maintain version-controlled folders for all legal, compliance, and investor documents CoordinateSAFE/CCD/shareholdingpaperwork and maintain cap table support docsInvestor & Data Room ManagementMaintain updatedinvestor data roomswith board meeting summaries, quarterly financials, and compliance documentation Prepare investor-facing financial models, P&L summaries, business projections, and company briefs Support investor diligence processes by collating and organizing tax filings, compliance certs, and statutory records Work with founders to create and update fundraising-related documentation and internal valuation modelsVendor & Procurement CoordinationOnboard new vendors with KYC collection, bank details, service agreements, and invoice formats Coordinate procurement of office supplies, tech tools, insurance, and subscriptions Ensure timely vendor payments, maintain contact logs, and update vendor rating sheets Track contract renewals, service deliverables, and maintain renewal calendarsOffice AdministrationManage physical and digital filing of all key documentation in Google Drive or Notion Maintain asset and inventory records (laptops, accessories, devices, etc.) Coordinate with facility management for hygiene, maintenance, and daily support operations Assist in onboarding new employees—workspace setup, attendance, HR documentation Support planning and logistics for office events, team offsites, investor meetings, etc. Ensure statutory workplace compliance including labor law notices, leave registers, and audit readinessRequired Skills & Qualifications3–6 years of experience in accounting, finance, or business operations in a startup or SME environment Strong hands-on experience withTally ,Excel/Google Sheets , andbank reconciliationworkflows Good understanding of Indian tax systems (GST, TDS, PT), statutory filings, and compliance documentation Prior experience managing company-level documentation including contracts, NDAs, and board notes Exposure to creating and maintaining investor-ready P&L, cash flow models, and projections Ability to liaise confidently with CAs, lawyers, founders, vendors, and cross-functional teams Fluent in English (written & verbal) and comfortable preparing formal documents and summaries High attention to detail, excellent follow-through, and ability to work independently under tight timelinesPreferred (Not Mandatory) ExperienceFamiliarity withSAFE, ESOP, and shareholding instruments Experience managinginternational invoicing , currency conversions, and fund inflows Comfort with tools likeZoho Books, Notion, DocuSign, ClickUp , orGoogle Drive Prior exposure to VC due diligence, internal audit support, or startup fundraising workflows Understanding of vendor assessment and procurement workflowsWhat Success Looks LikeAll accounting, documentation, and filing activities are 100% up-to-date and audit-ready Client invoicing and vendor payments are completed within agreed timelines Payroll and tax obligations are processed with zero delays or errors The investor data room is continuously maintained and updated without founder intervention All contracts and legal documents are accurately tracked and retrievable on demand Internal ops teams have a clear view of budgets, expenses, and vendor historiesCareer Growth Path6–12 Months : Independently manage accounting and administrative operations 12–18 Months : Grow intoFinance & Operations Leadoverseeing audits and multi-entity workflows 18–24 Months : Transition intoHead – Finance & Admin ,Compliance Manager , orInvestor Relations Analystbased on performanceHow to Apply Send your updated CV the subject line: Application – Accounts & Admin Executive – [Your Name] Optional: Include a brief note describing: “A finance or admin process you’ve helped improve or automate in your current/previous role.”  This is a high-responsibility, high-trust role ideal for professionals who enjoy owning back-office operations and building systems that make a company investor-ready, compliant, and smooth-running. If you're structured, accountable, and ready to be the backbone of a high-growth GenAI startup— we look forward to hearing from you.