Job Title

We’re Hiring: Event & Vendor Compliance Coordinator (Dubai Events)Company: Fête Events – a premier luxury event agencyCompany DescriptionFête Events is a company that prides itself on organizing highly customized and unique events, tailored to reflect the distinct personalities and preferences of our clients. We are passionate artists, designers, and dreamers who focus on detail and emotional engagement to create unforgettable experiences. With a commitment to excellence, we specialize in events that range from tear-inducing weddings to laugh-out-loud birthday parties. Based on inspiration from around the world, we are experts in bringing clients' fondest memories to life with style and flair.Location: Gurugram (On-site, Full-Time) Scope: Managing all vendor documentation & permit compliance for Dubai-based events Experience Required: Minimum 7 yearsWe're looking for a highly organized, detail-focused professional to oversee vendor compliance and documentation workflows for all our Dubai projects. This role is based in our Gurgaon HQ and works closely with our production teams, suppliers, venues, and authorities to ensure flawless back-end execution of events in Dubai.Key Responsibilities:Manage all Dubai-based vendor documentation: KYC, trade licenses, insurance, NDAs, SOWs Maintain trackers of document validity, renewal timelines, and vendor status Oversee permit applications: venue approvals, staffing IDs, access passes, hotel forms Liaise with Dubai venues, hotel teams, and local partners to ensure timely approvals Conduct pre-event compliance audits and coordinate with Dubai ops leads on ground Organize structured documentation folders (Google Drive/SharePoint) for each Dubai event Maintain an approved Dubai vendor database with updated compliance docs Strong organizational and event management skills Experience in vendor compliance and contract negotiation Excellent communication and interpersonal skills Ability to work well under pressure and manage multiple tasks Detail-oriented with a focus on quality and customer satisfaction Experience in the hospitality or event planning industry is a plus Bachelor's degree in Event Management, Business Administration, or related fieldIdeal Candidate Profile:Minimum 7 years of experience in vendor compliance, documentation coordination, or event operations Deep understanding of vendor onboarding, trade licenses, insurance requirements, etc. Proficiency in Excel/Google Sheets and cloud documentation systems Strong communication skills to coordinate remotely with Dubai-based teams and vendors High ownership, urgency with deadlines, and absolute attention to detail Experience with international vendors or UAE event operations is a strong plusRole Details:Gurgaon-based (on-site) 10:30 AM – 7:30 PM IST (Mon–Sat, Sundays are off) Salary: ₹7 – ₹11 LPA (includes base salary, compliance bonus & reimbursements) ✈️ Must be available for occasional Dubai travel if required (not frequent)