Job Title

Location: HQ27, Gurugram, Haryana (Must be Gurgaon-based or ready to relocate immediately)Reporting To: Founders / CEOEmployment Type: Full-time Job Summary:We are seeking a proactive and highly organized Executive Assistant & Admin/HR Manager to support the founders with calendar and communication management, internal coordination, office administration, and day-to-day operational logistics. This role is central to maintaining executive efficiency and ensuring the smooth running of all office-related processes. The ideal candidate will be fast-thinking, detail-oriented, and possess excellent communication and time management skills. Detailed Task List:1. Executive & Calendar ManagementManage daily schedules, coordinate meetings, and ensure timely follow-ups.Block calendars for strategic focus time, meetings, and deadlines.Coordinate across departments to schedule founder/team reviews.Book travel and accommodation, prepare itineraries.Send reminders and prepare meeting agendas in advance.2. Communication & CorrespondenceDraft, review, and format emails, presentations, and letters.Act as a communication bridge between founders and internal/external stakeholders.Maintain confidentiality of sensitive communication.3. Meeting CoordinationOrganize meeting logistics: room booking, video conferencing, catering, materials.Record and circulate meeting minutes and track follow-ups.Maintain a master tracker of action items from leadership meetings.4. Office AdministrationOversee upkeep and daily functioning of the office.Manage office supplies, vendor coordination, and courier logistics.Liaise with IT/facilities for maintenance and repair issues.Organize seating arrangements and office events.5. HR & Logistics Support Schedule interviews, assist in onboarding coordination.Organize welcome kits, laptops, access cards, and desk setup.Coordinate basic HR orientation calendar with HR.Help in planning team offsites, workshops, and celebrations. Skills & Requirements:Excellent written and spoken EnglishStrong Organizational Skills with attention to detailExcellent with formatting documentsProficient in Google Workspace or Microsoft 365Strong time management and multi-tasking abilityHigh discretion with sensitive informationPrior experience supporting senior leadership preferred