Job Title

Job Title: Executive AssistantDepartment: Executive OfficeReports To: Managing DirectorThis position will be on a third party annually renewable contract deputed at Moet Hennessy IndiaSummary:The Executive Assistant provides high-level administrative support to the MD, ensuring efficient operation of the office and effective communication both internally and externally. The ideal candidate is a highly organized, proactive, and detail-oriented individual with excellent communication and interpersonal skills. This role requires discretion, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.Responsibilities:- Calendar Management: Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel arrangements. Coordinate complex meetings across multiple time zones and locations. - Communication: Screen and prioritize incoming communications (email, phone, mail), drafting responses or redirecting inquiries as appropriate. Act as a liaison between the executive and internal/external stakeholders. - Travel Arrangements: Coordinate all aspects of travel, including booking flights, accommodations, and transportation. Prepare detailed itineraries and ensure all necessary documentation is in order. - Meeting Support: Prepare meeting agendas, presentations, and materials. Attend meetings, record minutes, and follow up on action items. - Expense Management: Prepare and submit expense reports accurately and on time. Manage credit card reconciliations. - Project Support: Assist with special projects as assigned, including research, data compilation, and report preparation. - Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality. - Event Planning: Assist with the planning and execution of corporate events, conferences, and meetings.Qualifications:- Education: Bachelor's degree preferred. - Experience: Minimum 5 years of experience as an executive assistant supporting senior-level executives. - Skills: - Excellent organizational and time-management skills - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) - Strong written and verbal communication skills - Exceptional attention to detail - Ability to prioritize and manage multiple tasks simultaneously - Ability to work independently and as part of a team - Ability to maintain confidentiality and exercise discretion - Problem-solving skills and a proactive approach - Experience with travel booking and expense reporting systems