Job Title

Job Summary:We are looking for a reliable and detail-oriented Admin Associate to manage daily administrative operations and ensure the smooth functioning of our office. This role requires strong organizational skills, the ability to multitask, and a proactive approach to supporting teams and maintaining operational efficiency. Preference will be given to local candidates.Key Responsibilities:Document Management:Handle incoming and outgoing documentsMaintain organized filing systems (digital and physical)Archive and retrieve records as neededCommunication:Answer and route phone calls and emailsServe as a point of contact for internal and external communicationDistribute correspondence and manage general and investor inquiriesScheduling & Coordination:Manage calendars and schedule meetingsBook meeting rooms and send remindersCoordinate appointments and event logisticsOffice Management:Monitor and restock office supplies and equipmentEnsure a clean, organized, and well-functioning office environmentCoordinate with vendors and service providers as neededData Entry & Record-Keeping:Accurately enter and update data in company systemsMaintain databases and generate routine reportsAdministrative Support:Assist employees and managers with daily administrative tasksFacilitate internal communication and task follow-upsBasic Bookkeeping:Maintain and update basic financial recordsProcess invoices and assist with expense trackingTravel Management:Arrange travel bookings including flights, accommodations, and ground transportationMaintain travel itineraries and assist with related documentationQualifications & Skills:Bachelor’s degree or equivalent preferred3-5 years of experience in a similar administrative roleStrong verbal and written communication skillsExcellent organizational and multitasking abilitiesProficiency in Microsoft Office (Word, Excel, Outlook)Familiarity with administrative and office proceduresAbility to handle confidential information responsiblyA proactive, service-oriented approach