Job Title

IF YOUR CANDIDACY DOES NOT MEET THE MUST-HAVE REQUIREMENTS, PLEASE DO NOT APPLY. OTHERWISE, YOUR APPLICATION WILL BE AUTOMATICALLY REJECTED.About the RoleWe are looking for a detail-oriented and experienced Accounts Payable & Receivable Specialist with a strong background in the freight forwarding industry. This professional will be responsible for end-to-end invoice validation, payment execution, receivables tracking, and financial coordination across departments.The ideal candidate will ensure accuracy in financial operations, act as a control point between documentation, operations, and accounting, and support internal compliance and reporting efforts.Key ResponsibilitiesReview and validate final invoices, supporting documents (BOL, POD, vendor quotes), and ensure alignment with agreed rates and termsManage invoice approval flow from the documentation team to the payment processorOversee accounts receivable – track payments from clients, reconcile statements, and follow up on outstanding balancesPrepare and monitor accounts payable schedules and ensure timely vendor paymentsAnalyze company cash flow, payment timelines, and forecast receivablesInvestigate and resolve invoice disputes with vendors, truckers, warehouses, and clientsCommunicate with customers regarding invoice clarifications, due dates, and payment statusMaintain accurate financial records in coordination with the accounting and operations teamsGenerate monthly reports for management, highlighting delays, outstanding balances, and key financial KPIsAssist with internal audits and ensure SOP compliance across payment and billing processesRecommend process improvements to streamline financial operations and reduce errorsRequired Skills & ExperienceMinimum 3 years of experience in Accounts Payable / Receivable within a freight forwarding or logistics companyIn-depth understanding of freight documentation, invoicing flows, vendor payments, and shipment lifecycleExperience coordinating between operations and accounting teamsStrong skills in data reconciliation, cash flow monitoring, and dispute resolutionProficient in Excel, accounting platforms, and logistics software (TMS/ERP)Excellent English communication skills (written and verbal)High attention to detail and ability to meet deadlines under pressureSelf-motivated and able to work independently in a remote environmentFamiliarity with tools like QuickBooks, NetSuite, SAP, or Zoho BooksUnderstanding of intermodal shipping, drayage, and customs billing scenariosAbility to manage financial reporting for multi-entity or multi-currency environmentsPreferredPrior experience working with U.S.-based freight forwarding companies