Job Title

The Executive Assistant will work closely with the MD, managing schedules, coordinating communication, and ensuring smooth operations at the leadership level. The ideal candidate must be detail-oriented, highly professional, and capable of handling sensitive information with discretion. A strong command of English, excellent follow-up skills, and proficiency in shorthand are essential for this role. Key Responsibilities:- Administrative Support: Manage the MD’s schedule, appointments, and travel arrangements. - Communication Management: Handle emails, calls, and correspondence on behalf of the MD, ensuring timely responses. - Meeting Coordination: Organize meetings, prepare agendas, take minutes using shorthand, and follow up on action items. - Follow-ups & Task Tracking: Ensure timely completion of tasks by coordinating within and outside the organization. - Document Management: Prepare reports, presentations, and confidential business documents. - Vendor & Supplier Coordination: Assist in communication and coordination with suppliers, clients, and business partners. - Project Assistance: Support the MD in research, data analysis, and strategic initiatives. - Confidentiality & Discretion: Handle sensitive business information with the highest level of integrity. - Process Improvement: Identify and implement efficiencies in administrative processes.Requirements - Educational Qualification: Graduate from a recognized secretarial college. - 3+ years of experience as an Executive Assistant to a senior leader (preferably MD/CEO) or in a similar administrative role. - Excellent command of English (both written and spoken). - Strong follow-up skills, with a proactive approach to task management and completion. - Proficiency in shorthand for note-taking and documentation. - Strong organizational and multitasking skills. - Proficiency in Microsoft Office (Excel, Word, PowerPoint) and business communication tools. - Ability to work independently, handle pressure, and meet deadlines. - Professional demeanor and high level of discretion when handling confidential information. - Experience in the automotive or export industry is a plus but not mandatory.