Job Title

Key Responsibilities:1. Production and Packing Line Planning: • Create and manage detailed production schedules, ensuring machine availability and minimal downtime. • Ensure coordinated loading of production and packing lines to prevent bottlenecks. • Maintain a daily and weekly machine utilization plan aligned with client requirements and delivery timelines.2. Rolling Forecast Management: • Receive and process rolling forecasts from clients, typically structured as: •Month 1 & Month 2:Firm Purchase Orders (POs). •Month 3:Tentative demand, subject to updates. • Continuously update production schedules each month as forecasts are refined. • Align resources and capacities with forecast changes to avoid production disruptions.3. Client Coordination: • Communicate with clients to confirm timelines, address changes in forecasts or priorities, and update them on batch statuses. • Share reports on batch progress, planned timelines, and any delays with clients. • Manage last-minute client changes (e.g., batch priority changes) with minimal disruption to operations.4. Line Balancing: • Assess and implement optimal product flows to avoid machine idling or overload. • Allocate resources (manpower and materials) to match planned machine capacities. • Balance tasks between multiple production and packing lines to minimize cycle time differences.5. Coordination with Cross-Functional Teams: •Quality Control (QC):Coordinate QC sampling, analysis, and release of materials and batches to avoid delays. •Production and Packing Teams:Align schedules with department heads to ensure resource availability (e.g., operators, shift plans, changeover times). •Quality Assurance (QA):Ensure IPQA approvals and validations are coordinated with the line schedule to avoid interruptions.6. Machine Changeovers and Preventive Maintenance Coordination: • Schedule production batches in line with planned maintenance activities to avoid clashes. • Minimize changeover times between batches by optimizing machine cleaning and setup times.7. Capacity Utilization Tracking and Reporting: • Track and report machine utilization and downtime to identify areas for improvement. • Generate reports on daily output vs. planned production and packing to management. • Maintain data on batch adherence to TAT (Turnaround Time) targets.8. Deviation Management: • Handle deviations in production schedules due to QC delays, machine breakdowns, or manpower shortages by reworking loading plans. • Communicate critical deviations to management and propose mitigation plans.9. MIS (Management Information System) and Dashboard Reporting:Key MIS Reports to be Generated: •Daily Production Report:Shift-wise machine loading, batch progress, and QC release status. •Rolling Forecast vs. Production Plan:Track alignment of monthly rolling forecasts against actual production. •Weekly Planning Report:Consolidated report showing machine utilization, pending batches, and deviations. •Monthly Summary:Total batches completed, machine uptime, changeover time analysis, and TAT compliance. •Client Dashboard:Customized reports for clients showing batch status, expected release dates, and shipment timelines. •Deviation and RCA Report:Summary of major deviations during the month with RCA (Root Cause Analysis) and CAPA (Corrective and Preventive Actions).Key Dashboard Metrics: •Production Metrics: • Planned vs. Actual Batch Production • Machine Utilization (%) • Changeover Time (minutes per batch) •QC Metrics: • Sampling and Release TAT (Turnaround Time) • Number of Pending QC Approvals •Packing Metrics: • Packing Line Utilization (%) • Planned vs. Actual Output •Deviation Metrics: • Number of Line Downtimes • Number of QC Holds and Reasons •Client Metrics: • Number of Client Deliverables Met On-Time (%) • Pending Client ApprovalsDashboard Formats: • Visual representation: Bar charts for machine utilization, pie charts for deviation categories, and timelines for TAT adherence. • Real-time updates: Link data from the ERP/LIMS system to generate automatic daily updates. • Drill-down options: Ability to view department-specific or batch-specific data for detailed analysis.10. Regulatory Compliance and Documentation: • Ensure production schedules are compliant with regulatory requirements. • Maintain records of planned vs. actual production for regulatory inspections and internal audits.Key Deliverables: 1.Daily Machine Loading Plans:Detailed loading plan for each shift, including batch allocation. 2.Rolling Forecast vs. Production Plan Reports:Comparison of client forecasts vs. actual production. 3.MIS Reports:A comprehensive set of production, QC, and client reports. 4.Dashboards:Visual, real-time summaries of production and packing status. 5.Deviation Analysis:Root cause analysis reports for any deviations from the production plan.Educational Qualifications for Candidate Selection: •Minimum Qualification:Bachelor’s Degree in Pharmacy (B.Pharm), Engineering (Mechanical, Industrial, or Production), or Science (B.Sc.). •Preferred Qualification:Master’s in Pharmacy (M.Pharm), MBA in Operations, or certification in Production Planning (such as APICS, Lean Six Sigma, or SAP ERP certification). •Experience: •Essential:5+ years of experience in pharmaceutical manufacturing/CMO operations, specifically in OSD production planning. •Desirable:Experience in handling client coordination for rolling forecasts and managing ERP/MIS-based planning systems.Additional Skills Required: • Proficiency in Excel, ERP systems, and scheduling tools (SAP, Oracle, MES, etc.). • Strong analytical and problem-solving abilities. • Excellent communication skills for cross-functional coordination and client management. • Proficiency in dashboard creation tools (Power BI, Tableau) for MIS reporting. • Strong organizational and multitasking abilities to handle rolling changes in forecasts without compromising deadlines.