Job Title

About the Client:We pioneer PropTech platform designed by valuers for valuers, revolutionising the property valuation industry by seamlessly merging automation with valuer expertise. Our mission is to elevate valuers' capabilities by automating repetitive tasks and empowering them to focus on their core competency of determining value. We focus on three key processes:Data GatheringReport WritingTemplatingSummaryWe are seeking a highly skilled, organised, and proactive Virtual Executive Assistant to provide essential support to the CEO across multiple businesses. This role is pivotal in enabling the CEO to transition from an operator to an owner mindset, freeing up 80% of their admin time weekly. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing administrative operations seamlessly.You will be responsible for optimising daily workflows, managing communications, and implementing systems to streamline business processes. By taking ownership of key operational tasks, you will enable the CEO to focus on business growth, decision-making, and leadership.This role requires a deep understanding of technology, exceptional communication skills, and the ability to manage a range of tools and platforms critical to the business operations. You’ll also support personal scheduling, travel coordination, and recordkeeping to help balance both professional and personal responsibilities.Core ResponsibilitiesEmail and Communication Management: Monitor and organise the CEO’s inboxes across all businesses (via G Suite), ensuring priority emails are flagged and non-urgent matters are managed independently. Draft and respond to emails using the CEO’s tone and style to maintain consistency. Conduct weekly email reviews to ensure no important communications are missed, categorising and flagging emails requiring action. Manage LinkedIn inbox communications, responding to outreach, managing follow-ups, and maximising opportunities for growth and networking. Use Loomly for recording and summarising information, ensuring clarity in written communications.Calendar, Scheduling, and Meetings: Manage and organise the CEO’s calendar using Google Calendar, ensuring meetings are clustered to minimise fragmentation and allow for focused work blocks. Schedule and coordinate meetings via Google Meet with Calendly links, ensuring clear agendas and objectives for all discussions. Proactively manage unconfirmed meeting requests by tracking and following up to secure confirmations. Ensure that meetings requiring travel are logistically feasible, factoring in travel time and locations. Schedule regular diary reviews with the CEO to plan for the upcoming weeks and highlight key events.Task and Project Management: Use to track tasks, timelines, and progress for various departments and ensure team accountability. Record and track meeting action points using Granola AI and follow up with team members to ensure timely completion. Organise, monitor, and follow up on tasks assigned to the CEO to ensure deadlines are met. Maintain a high-level view of all ongoing projects to ensure alignment with business objectives.Business and Personal Travel Management: Plan and coordinate all travel, including booking flights, hotels, and transportation, ensuring cost efficiency and convenience. Prepare detailed travel agendas, including travel times, meeting locations, and contingency plans. Maintain a £200 per night budget for accommodation and share travel plans using TripIt. Organise personal appointments, weekend plans, and restaurant bookings, factoring in CEO preferences.Document Management and SOPs: Ensure all business operations, processes, and documents are saved and organised within Google Drive. Create, update, and maintain SOPs for recurring tasks and processes to support scalability and efficiency across the business. Organise daily uploads and ensure file naming conventions are consistent and searchable.Technology and Tool Expertise: Leverage tools like Canva, Excel, and Google Sheets for content creation, data management, and analysis. Use Granola AI to capture and summarise meeting notes for actionable insights. Identify and implement new technology solutions to streamline workflows and improve efficiency. Support the CEO in exploring additional opportunities to grow business awareness and brand visibility.Social Media and Growth Awareness: Assist in maximising LinkedIn engagement by posting content, managing comments, and exploring growth opportunities. Monitor opportunities for brand partnerships, media engagement, and other visibility channels.Weekly Workflow and ExpectationsEmail and Communication: Daily: Review and respond to emails, prioritise urgent matters, and maintain email organisation. Weekly: Conduct a full email review every Friday, flagging missed actions or follow-ups.Meetings and Diary Management: Daily: Review and adjust the diary to reflect priorities, ensuring travel and personal commitments are accounted for. Weekly: Schedule a Friday review to discuss the upcoming week’s agenda.Task and Project Tracking: Daily: Update with action points from meetings and track progress across departments. Weekly: Ensure all outstanding tasks are flagged and followed up on by Friday.Travel Planning: As Needed: Research and book travel, ensuring all logistics are prepared and shared with the CEO.SOPs and Documentation: Daily: Organise and save files into Google Drive, ensuring all business activities are recorded appropriately. Weekly: Update SOPs and process documentation as needed.Tools and Platforms You’ll Use: Email/Calendar Management: G Suite (Gmail, Google Calendar), Calendly. Project and Task Management: . Note-Taking: Granola AI. Content Creation and Document Management: Canva, Google Sheets, Excel. Social Media: LinkedIn and Loomly. Travel Management: TripIt, Hopper. File Organisation: Google Drive.Key Objectives and Outcomes: Save the CEO at least 80% of their admin time weekly, freeing up capacity for leadership, decision-making, and growth. Ensure seamless coordination of schedules, travel, and communications. Create scalable processes and SOPs to improve efficiency across all businesses. Enhance business visibility through proactive LinkedIn management and brand awareness initiatives. Enable the CEO to focus on high-value activities, transitioning from an operator to an owner mindset.Required Skills and Qualifications: Experience: Proven track record as a Virtual Executive Assistant or in a similar role.Technical Skills: Proficiency in G Suite, , Canva, LinkedIn, Excel, and AI tools like Granola AI.Communication: Exceptional English writing skills with the ability to adapt to the CEO’s tone and style.Organisational Skills: Ability to multitask, prioritise, and work independently in a fast-paced environment.Tech-Savvy: Strong understanding of technology and ability to streamline processes. Proactivity: A self-starter who anticipates needs and takes initiative.Work ScheduleAs the client is UK-based, you will be required to work in UK daytime:Monday to Friday14:00 - 23:00 IST (08:30 am - 17:30 GMT)Pay & Benefits - What you’ll get in return:Annual CTC: 8 to 12 lakhsFully remote role