Job Title

About the Role:We are looking for a Virtual Assistant with a background or familiarity in Intellectual Property (IP) to support our legal team and IP professionals. This role is ideal for someone who is detail-oriented, tech-savvy, and organized, with experience supporting patent or trademark attorneys, agents, or legal teams. You’ll assist with admin tasks, docketing coordination, email handling, data entry, client follow-ups, and basic IP-related tasks.Key Responsibilities:Manage calendars, schedule meetings, and coordinate with international clients and attorneys.Organize and maintain IP-related documents, such as patent/trademark filings, assignment records, and correspondence.Perform data entry into docketing systems or spreadsheets.Track deadlines and send reminders related to IP filings, renewals, and client deliverables.Draft simple emails, client updates, and follow-ups under supervision.Conduct basic online research (e.g., patent/trademark status checks).Assist with invoice preparation and timesheet entry.Maintain confidentiality and handle sensitive legal documents securely.Qualifications:1–3 years of experience as a Virtual Assistant or Administrative Assistant (legal or IP experience preferred).Basic understanding of intellectual property terms (patents, trademarks, office actions, renewals, etc.) is a plus.Excellent written and spoken English.Proficient with Microsoft Office, Google Workspace, Zoom, and task management tools like Trello, Asana, or ClickUp.Self-starter with strong attention to detail and time management.Reliable internet connection and a quiet working environment.Preferred:Familiarity with USPTO or WIPO websites.Experience using docketing or legal CRM tools.Prior support experience for U.S. or European law firms/legal professionals.Working Hours:Flexible, with 3–4 hours overlap required with U.S. working hours (EST or PST, depending on team).Compensation:Competitive hourly or monthly rate (depending on experience and hours).Opportunities for skill development and long-term engagement. How to Apply:Please send your CV, a short cover note about your experience, and your current availability. Bonus if you can share a short Loom video introducing yourself!