Job Title

Job Title: Manager – Administration Location: Feltham House, Ballard Estate, Fort, Mumbai Employment Type: Full-Time Department: Administration Reporting To: Senior Management / Director – Operations Job Summary: We are seeking a detail-oriented and proactive Manager – Administration to oversee and optimize a wide range of administrative functions including travel desk, hotel and accommodation bookings, office operations, facility and vendor management, and contracts administration. The ideal candidate will be a strong leader with proven organizational, negotiation, and multitasking abilities capable of maintaining operational excellence while ensuring compliance and cost-efficiency. Key Responsibilities: 1. Travel Desk Management Plan and manage domestic and international travel for employees and leadership Coordinate flights, trains, taxis, visa processing, and related logistics Maintain travel records, track expenses, and ensure accurate vendor reconciliations 2. Hotel and Accommodation Booking Manage hotel and guesthouse bookings for employees, clients, and visitors Build and maintain relationships with hospitality partners for favorable corporate rates Maintain a database of approved accommodations with contract terms and service records Handle logistics for trainings, offsites, and client visits 3. General Office Administration Oversee daily operations including housekeeping, front office, pantry, security, and facilities Manage procurement of office supplies and monitor inventory Coordinate repairs, maintenance, and servicing of office equipment Organize internal meetings, celebrations, and corporate events 4. Contracts & Documentation Draft, review, and manage contracts related to administrative functions Maintain a central contract repository with renewal alerts and compliance oversight Liaise with legal/finance for approvals and documentation 5. Vendor & Stakeholder Management Identify, evaluate, and onboard service providers across administrative functions Ensure service-level adherence and performance monitoring of vendors 6. Team Management & Internal Coordination Supervise the administration team and support staff Collaborate with HR, IT, Finance, and other departments for seamless administrative support 7. Budgeting & Cost Control Prepare and monitor budgets for travel, facilities, and administration Implement cost-control measures while maintaining quality of service Provide regular reports to management on expense tracking and variances Qualifications & Experience: Education: Graduate/Postgraduate in Business Administration or relevant field Experience: 10–15 years in administration roles, with focus on travel desk, vendor and contract management Industry Preference: Experience in mid to large-sized organizations Technical Skills: Proficient in MS Office Suite (Excel, Word, PowerPoint) Familiarity with contract management systems and ERP tools Excellent documentation and negotiation skills Desired Attributes: Excellent organizational and leadership capabilities Strong interpersonal and stakeholder management skills High level of integrity and professionalism Ability to multitask and thrive in a fast-paced environment