Job Title

Overview The HR Data Administrator is responsible for managing and maintaining employee data and ensuring the accuracy, integrity, and security of HR information systems. This role blends technical data management with HR knowledge to support reporting, compliance, and system security. The position also serves as the Security Manager for HRIS platforms. Key Responsibilities Maintain accurate and complete employee records in HRIS platforms Generate and analyze HR reports to support data-driven decision-making Ensure data security and compliance with privacy regulations (e.g., GDPR, HIPAA) Conduct regular HR data audits to identify and resolve inconsistencies Build and maintain EDI workflows and API integrations Provide data support for HR compliance reporting and internal audits Troubleshoot HRIS issues; liaise with vendors for technical resolution Develop and maintain SOPs for HR data processes Assist with HRIS implementations, upgrades, and migrations Prepare and submit reports: EEO-1, VETS-4212, and Affirmative Action Plans (AAP) Lead annual EEO-1 data collection, validation, and submission Manage California Pay Data reporting (SB 973 / SB 1162 compliance) Adapt data practices to evolving legal and compliance requirements Collaborate with Legal/Compliance teams to align with data governance policies Generate labor audit documentation and HR compliance metrics Oversee HRIS security protocols, including user permissions and access controls Conduct security audits and vulnerability assessments for HR systems Develop and implement HRIS security policies Train HR team members on best practices for data protection Coordinate with IT Security teams to ensure robust HR data safeguards Reconcile vendor billing for HR tech systems and benefit providers Resolve invoice issues with Finance and Procurement teams Maintain vendor billing records and contract documentation Qualifications Bachelor’s degree in HR, Business Administration, Information Systems, or related field (or equivalent experience) 3+ years of experience in HR data management or HR administration Experience with HRIS platforms like Workday, ADP, BambooHR; preference for Paylocity or GreytHR Proficient in Excel and data analysis techniques Detail-oriented with strong organizational skills Knowledge of data privacy regulations and HR compliance Familiarity with U.S. labor laws (FLSA, ACA, OSHA, HIPAA, etc.) Hands-on experience with EEO-1 and California Pay Data reporting Invoice reconciliation and vendor contract management experience Core Skills Strong analytical and problem-solving skills High attention to detail and accuracy Ability to handle confidential information discreetly Effective time and task management Ability to interpret regulatory data requirements and apply them in practice Competence in demographic and pay equity data analysis Preferred Qualifications Exposure to AI-driven HR tools or data models Experience with API integrations between HR systems Prior involvement in preparing government-mandated compliance reports Familiarity with SOC 2 or similar compliance standards Background in compensation and pay equity reporting Understanding of additional U.S. state-specific pay reporting regulations