Job Title

Position Overview: We are seeking a detail-oriented and proactive Accounts Payable Associate/Analyst to join our finance team. This individual will be responsible for managing the company’s financial obligations by ensuring timely and accurate processing of vendor invoices and payments. The ideal candidate will demonstrate strong organizational skills, a deep understanding of accounting practices, and effective communication abilities when working with vendors and internal teams. Key Responsibilities: Invoice Processing Review and verify invoices for accuracy and completeness. Match invoices with purchase orders and receiving documents. Code invoices accurately to general ledger accounts and cost centers. Enter invoices into the accounting system for processing. Payment Processing Prepare and process payment batches (checks, ACH, wire transfers). Ensure timely and accurate payments to vendors. Reconcile vendor statements and resolve discrepancies. Respond promptly to vendor inquiries related to payments. Vendor Management Maintain up-to-date vendor records including contact information and payment terms. Address and resolve payment issues or discrepancies with vendors. Build and maintain positive vendor relationships to support seamless operations. Month-End Close Assist in month-end closing activities related to accounts payable. Prepare accruals for outstanding invoices and unrecorded expenses. Generate and analyze reports as required by the finance team. Qualifications: Bachelor’s degree in Accounting, Finance, or a related field (preferred). 2–4 years of experience in accounts payable or a related accounting function. Proficiency in accounting ERP software such as QuickBooks, Citrix, SAP, or Oracle. Strong Excel skills and working knowledge of accounting principles. High attention to detail with accuracy in data entry and review. Excellent written and verbal communication skills. Strong time management and prioritization abilities. Familiarity with procurement and vendor management processes. Experience with expense reporting systems is a plus. Knowledge of tax regulations related to accounts payable is advantageous. Logistical Requirements: Laptop/System (15” screen, 8GB RAM for Windows / 3GB RAM for macOS, Intel Core i5/i3 @ 2.4GHz or higher, 256MB internal GPU minimum). High-quality camera and noise-cancelling headset. Quiet, well-lit workspace for focused remote work. Reliable high-speed internet connection (minimum 100 Mbps). About ARDEM : ARDEM is a leading Business Process Outsourcing and Business Process Automation service provider. For over twenty years, ARDEM has successfully delivered business process outsourcing and business process automation services to our clients in the USA and Canada. We are growing rapidly. We are constantly innovating to become a better service provider for our customers. We continuously strive for excellence to become the Best Business Process Outsourcing and Business Process Automation company.