Job Title

Proposal Writer – Federal / Government Contracts (RFP, RFQ, RFI) Location: Pune, India / Remote Type: Full Time We are seeking a skilled and experienced Proposal / Content Writer to lead and support the development of high-quality, compliant responses to Federal and State RFQs, RFPs, and RFIs across the USA and Canada. The ideal candidate will have a deep understanding of the government contracting process, exceptional writing and organizational skills, and the ability to manage multiple deadlines in a fast-paced environment. This role is pivotal to our business development efforts, ensuring our proposals are compelling, compliant, and competitive . You will collaborate with cross-functional teams—including technical SMEs, project managers, and executives—to craft detailed, visually engaging proposals that align with solicitation requirements. Key Responsibilities Lead the creation, writing, and editing of RFQ/RFP/RFI responses for Federal and State government clients. Develop compliance matrices, outlines, and capability matrices to ensure responses meet all solicitation criteria. Participate in capture planning, pre-bid meetings , and strategy development with stakeholders. Coordinate and consolidate inputs from technical teams, SMEs, and leadership to develop tailored proposal content. Manage task orders under IDIQ contract vehicles , ensuring all documentation and submissions are accurate and complete. Write clear, concise, and persuasive technical, management, and past performance volumes . Design and incorporate visually engaging graphics, tables, and infographics to enhance proposal quality and readability. Oversee proposal schedules, version control, and submission logistics to ensure all deadlines are met. Continuously improve proposal templates, processes, and content libraries to support future submissions. Ensure strict adherence to compliance, formatting, and style guidelines for each submission. Required Qualifications 3+ years of hands-on experience in proposal development for Federal and/or State contracts in the USA and/or Canada. Deep understanding of RFP/RFQ/RFI processes , including IDIQ task orders and FAR compliance . Proven ability to write technical and non-technical content clearly and persuasively. Strong project management skills with the ability to handle multiple concurrent deadlines . Experience with content management systems, document collaboration tools, and graphic design tools (e.g., Adobe InDesign, Canva, MS Visio, etc.). Proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint . Excellent English written and verbal communication skills . Detail-oriented with a strong focus on quality assurance and compliance . Bachelor’s degree in English, Communications, Journalism, Business, or a related field (Master’s degree a plus). Preferred Skills (Nice to Have) Prior experience working with US or Canadian Federal Government agencies . Familiarity with GSA Schedules, SAM.gov , or eProcurement platforms. Knowledge of Shipley or APMP proposal methodologies . Exposure to public sector procurement in IT, healthcare, defense, or infrastructure domains .