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Job Title


Bid Coordinator


Company : Smart IMS Inc.


Location : Hyderabad,


Created : 2025-07-20


Job Type : Full Time


Job Description

Job DescriptionExperience: 2+ YearsWork Location: HyderabadRole:  Bid CoordinatorJob Summary:Maintain Sales tracker upto date and publish reports to managementFacilitate Sales callsCreate and Publish Bid Tracker and track the progress of the bid on a regular basis.Bid Summary preparationProposal Templates preparationSetting up meetings, taking minutes of meetings and publishing minutes to team.Collaborate with all stakeholders viz., Sales, Technical Architects / Solution Consultants or Product teams, 3 rd  Party vendors for inputs and get content for proposal template as per R&R.Get Profiles and Reference information from delivery and compile them in standard response formats or customer defined formats.Compile all inputs received from different stakeholders into the proposal template and format the contents to be in a presentable manner.Conduct proposal reviews and seek inputs from the reviewers and incorporate the inputs into the proposal.Coordinate with management for approvals and authorization of bids.Organize deliverables and upload final documents to internal portal for submission by sales.Update Knowledge Management repository with latest artefacts.Prepare Sales Collaterals, Case Studies, Customer Presentations and other reusable artefacts.Work Experience:  2+ years relevant experience in Bid management / IT Presales with experience in handling the RFx process from start to finish, in technical sales environment with good Proposal writing and Content writing skills.Skills and Knowledge:Must have hands-on experience working with MS Office toolsExcellent Communication and Presentation SkillsAbility to understand and analyze RFx requirementsFluent English and excellent verbal & written communication skills.Technical knowledge of IT Services is preferred.Roles and Responsibilities:Candidate must have prior experience in managing RFx’s from US State & Federal customers and exposure to APAC region RFx’s.Reviewing RFPs/ RFIs and break down the requirements and build a winning responseUnderstanding the client’s requirements clearly and discussing it with various teams internallyCoordination with multiple stakeholders to ensure quality deliverables and timely response to RFx’s.Proactively engage with sales team to provide the necessary support required.Possess excellent knowledge and experience in managing RFx responses and development of proposals.Must pay attention to details and ensure the proposal captures all the information.To be target oriented and should be able to consistently meet targets objectives.Responsible for coordination, communication, collaboration and delivery of quality deliverables within the RFP timeline and provide support to sales whenever necessary by providing information in a timely manner.