Job Title

Career Opportunity: Specialist – Payroll & Benefits at Hartwell Companies Hartwell Companies, a leader in industry innovation and a hub for top-tier talent, is on the lookout for an experienced Specialist – Payroll & Benefits to join our team. This is an exciting opportunity to make an impact in a dynamic, growth-oriented organization. About Us: Hartwell Companies bring together strategically aligned businesses with a shared commitment to growth, innovation, and positive impact. We are a collective of dynamic enterprises, providing management experience, fresh insights, and resources to nurture each brand under our umbrella. With a diverse portfolio of companies such as SONCO Safety Marketplace, SignZilla, SONCO Pipe & Tube, and 95 Traffic Safety Supply (a mentee company), Hartwell is a powerhouse in perimeter security, traffic control, steel tubing, industrial supplies, and work-zone safety. Each brand plays a unique role in our mission, united by the Hartwell promise to be the "X-factor between points A and Z." Position: Specialist – Payroll & Benefits Location: India Work Model: Full-Time Remote Working Hours: 7 AM - 4 PM EST or 4:30 PM - 1:30 AM IST Job Description: We are seeking an experienced Specialist – Payroll & Benefits with expertise in managing the end-to-end U.S. payroll process , including payroll journal entries. The ideal candidate is highly organized, data-savvy, detail-oriented, and possesses a strong understanding of payroll processing, journal entries, U.S. benefits administration, and compliance requirements. Key Responsibilities: Manage end-to-end U.S. payroll using payroll and ERP systems, with a strong focus on payroll accounting. Perform post-payroll activities including reconciliation, payment processing, and coordination with Finance for month-end close. Ensure accurate data management, record-keeping, and reporting in line with compliance requirements. Prepare journal entries in ERP systems related to payroll and benefits transactions. Conduct payroll P&L reconciliations to support accurate financial reporting. Handle U.S. benefits enrollment and manage ongoing benefits program (health, dental, vision, 401(k), etc.). Coordinate with HR, Finance, and external vendors to ensure proper benefits integration. Ensure compliance with U.S. payroll regulations, including federal and state labor laws, wage and hour laws, and reporting requirements. Validate invoices, generate payment advice for international contractors and consultants, post payment journal entries, and prepare reconciliations and reports. Liaison with payroll and compliance service provider in India, resolve employee queries related to India payroll, benefits and compliance. Employee compensation data management and related documentation from onboarding to exit. Liaison with service providers and vendors for India benefits program and labor compliance. Additional Responsibilities: Serve as a liaison with internal and external stakeholders in all matters related to payroll and benefits. Conduct periodic payroll audits to ensure accuracy and regulatory compliance. Oversee timecard approval and validation processes to ensure accurate tracking of working hours. Create and manage MIS reports to provide payroll insights and support decision-making. Qualifications: Bachelor’s degree in any field; a background in Accounting, HR, or a related discipline is a plus. Minimum 6 or more years of work experience in U.S. payroll processing and payroll accounting. Experience with ERP systems (e.g., Acumatica, SAP, Oracle). Proficiency in Microsoft Excel and payroll reporting tools. 4 plus years of work experience in handling U.S. benefits programs and related compliance requirements. Excellent analytical, organizational, and communication skills