Job Title: Executive Assistant to the FounderLocation: GurugramAbout us:Hi Tours Group is a trusted name in the travel industry with over 30 years of experience, comprising three key divisions: Hi DMC for inbound tourism across India, Bhutan, Nepal, Sri Lanka, Maldives etc. Hi Tours Outbound for international leisure travel, and Hi Offsite for corporate MICE and incentive programs. Together, we offer end-to-end travel solutions backed by strong destination expertise and reliable service.Role summary:We are seeking a sharp, resourceful, and high-ownership Executive Assistant to work directly with the Founder. This is not a traditional admin role, this is a dynamic, multifaceted position designed to help the founder operate at peak effectiveness across business, personal brand, and high-priority projects. You will manage time, streamline decisions, run point on key communications, and take ownership of several business and creative initiatives—from podcast coordination to internal content creation.Key Responsibilities: • Day Structuring & Calendar Ownership:Ensure the founder’s day is clearly structured and locked in advance. Prevent unplanned distractions. Block focused time for strategic work.• Project & Task Management:Use tools like Todoist and Notion to track personal, brand, and business tasks. Drive progress, flag bottlenecks, and follow up independently.• Writing, Research & Prompting Support:Assist in drafting internal documents (e.g. handbooks, SOPs, scripts, proposals) by taking verbal briefs and researching using tools like ChatGPT, Gamma AI, SuperWhisper, and Manos AI. This will require critical thinking, learning speed, and strong writing skills.• Social & Brand Coordination:Help create and schedule social media content, coordinate podcast guests, and manage outbound communication for the founder’s brand-building initiatives.• Meeting & Communication Management:Schedule and confirm meetings, send pre-reads or context, and sometimes represent or communicate on behalf of the founder, clearly, promptly, and professionally.• Documentation & Notes:Take meeting notes, summarize key points, and define next steps when necessary.• Occasional Personal Task Handling:Assist with personal errands, travel bookings, or reservations as needed—though these will be infrequent.• Time-Saving Analysis & Prioritization:Help monitor how the founder’s time is being spent, and suggest optimizations by tracking what’s been delegated and what needs elevation.Skills and Experience:• 5+ years in high-responsibility roles requiring strong communication, organization, and tech comfort. Prior EA experience is not mandatory. Backgrounds in community management, recruiting, marketing, or sales are a plus.• A solid bachelor’s degree is required. An MBA (even recently completed) is preferred. • Action-oriented and proactive.• Street smart, fast learner, curious by nature• Comfortable with ambiguity and owning outcomes• Excellent written and verbal English• Strong with AI tools, productivity apps, and digital platforms• Strong research and drafting skills—able to grasp unfamiliar topics quicklyWhy Join Us:Work with leading international travel brandsBe part of a reputed, long-standing organisationExposure to multi-country programsTraining, offsite trips, and growth opportunitiesFriendly work culture, flexibility, health benefits, and recognitionApply now and help us deliver the magic of India to the world!
Job Title
Executive Assistant