Job Title

Office Admin & HR Executive Location – Thane & Kanjurmarg Key Responsibilities –-  HR - Recruitment & Onboarding Manage end-to-end recruitment: sourcing, screening, scheduling interviews, and coordinating onboarding. Maintain candidate databases and recruitment trackers. Employee Lifecycle Management Maintain and update employee records, attendance, and leave management systems. Assist in handling employee queries and grievances professionally. Support performance appraisal and employee development initiatives. HR Operations Ensure compliance with company policies and labor laws. Prepare HR documentation including offer letters, contracts, and policy updates. Coordinate employee engagement activities and internal communications. Training & Development Assist in identifying training needs and organizing learning sessions. Track training participation and feedback. Admin - Petty Cash Management: Maintain and reconcile petty cash records. Ensure proper documentation and approvals for all petty cash expenses. Office Maintenance & Upkeep: Oversee daily housekeeping and ensure cleanliness and order across the office premises. Coordinate with facility service providers for timely maintenance and repairs. Procurement & Inventory Management: Manage the stock of office supplies and ensure timely procurement. Maintain vendor relationships and ensure quality and cost-effective purchases. Vendor & Service Coordination: Liaise with vendors for office utilities, equipment servicing, and AMC contracts. Monitor service delivery and resolve vendor-related issues as needed. Support for Internal Events & Meetings: Assist in setting up internal meetings, training sessions, and corporate events. Ensure availability of necessary materials, equipment, and refreshments. Facility Access & Security Oversight: Manage ID card issuance, visitor entry logs, and coordinate with building security. Ensure safety protocols are followed within the premises. Travel & Logistics Assistance: Coordinate travel arrangements, accommodation, and local transport for employees and guests. Handle courier, dispatch, and delivery services. Record Keeping & Documentation: Maintain administrative files and documentation, both physical and digital. Ensure accurate data entry and compliance with internal procedures. . General Office Administration: Serve as the first point of contact for day-to-day administrative queries. Ensure smooth functioning of all administrative operations. Qualifications   Educational Background: Bachelor’s degree from any field. Additional certification in Office Administration or Facility Management (preferred but not mandatory).  Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) & Tally (preferred but not mandatory).. Familiarity with office equipment and tools (printers, scanners, etc.). Basic knowledge of inventory, procurement, and facility management systems.