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Job Title: Executive Administrative AssistantExperience Level: 3+ years.Location: Vadodara, Gujarat, India / WFHShift Time: US ShiftPrimary Responsibilities:● Document Management: Organize online folders, maintain file structures across Google Drive, immediate availability for real-time document sharing during business hours.● Entity Management: Create new LLCs, manage ongoing compliance for multiple entities, coordinate with attorneys for filings and renewals, and maintain corporate records.● Technology Administration: expert (implement improvements and optimize workflows), Canva master for marketing materials, CRM management, and optimization.● External Communications: Professional communication with lenders, banks, insurance, and legal counsel, coordinate third-party inspections up to $2,000● Project Management: Coordinate multi-step projects, track timelines and deliverables, facilitate team collaboration● Specialized Tasks: Organize closing documents, manage cost-segregation studies, and handle registered agent coordinationExample of Decision-Making Authority:● Approved: Up to $2,000 for inspection reports and standard vendor services● Requires Approval: Structural changes, DocuSign documents, LLC formation docsRequired Qualifications:● 3 to 5+ years executive administrative experience (real estate/finance preferred)● Expert proficiency in , Canva, Google Suite, and CRM systems● Proven experience with LLC formation and corporate compliance● Exceptional communication for interactions with banks, attorneys, and insurance● Strong project management and confidentiality with sensitive information